MEMORANDUM

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Agreement between the Archaeology Data Service and the Council for British Archaeology

July 1997

The Agreement

  • The Council for British Archaeology (CBA) recommends that grantholders conducting research in archaeology offer to deposit with the Archaeology Data Service (ADS) any digital resources that result from that research.
  • The ADS will evaluate with a view to accessioning all digital resources produced in the course of CBA-funded archaeological research, which are offered by grantholders for deposit.
  • Acceptance of such digital resources will be at the discretion of the ADS. Grounds for rejection will be documented and publicly notified. They may include technical, administrative, and other criteria (eg the format in which data are presented and the level and kind of documentation supplied with them) which are likely to affect a digital resource's long-term management and re-usability, and reference to the ADS's scope of collections statement.
  • Grantholders depositing digital resources with the ADS will be required to sign a standard Deposit Agreement defining rights assignment for a deposited resource, its terms and conditions of use, etc.
  • Grantholders developing digital resources which are exploited for commercial purposes may offer such resources to the ADS without prejudice to any commercial or other copyrights vested in those resources.
  • Where grantholders develop and maintain active, network accessible digital resources, references to these resources may be included in the ADS catalogue. Such resources will normally only be considered for deposit by the ADS when they are no longer available on line from a third-party site.
  • The ADS will regularly report to the CBA on its progress accessioning digital resources from CBA grantholders.

Procedural Guidelines

  • The CBA will notify the ADS of new awards for archaeological research as they are made after 1 January 1997.
  • The CBA will also notify the ADS of awards made before 1997 in support of archaeological research which are likely to have resulted in the production of a digital resource.
  • New award holders may be contacted directly by the ADS with:
    • a letter from the CBA encouraging such grantholders to offer any digital resources they may have produced for deposit with the ADS.
    • a letter from the ADS, outlining the benefits of data deposit, explaining the deposit process, and introducing the services offered to data creators, particularly in regard to the use of appropriate standards and best practice.
  • Past award holders may be contacted directly by the ADS with:
    • a letter from the CBA encouraging such grantholders to offer any digital resources they may have produced for deposit with the ADS.
    • a letter from the ADS introducing the service, explaining the benefits of data deposit, and seeking information about the digital resources created by the grantholder and about the grantholder's willingness to document and deposit them.