ADVICE

Guidelines for Depositors

Version 2.0 September 2014.

Illustration by Ainsley Seago
Data Repository Cartoon by Ainsley Seago

CONTENTS

Introduction to the Guidelines
Why Deposit Data?
Depositing with the ADS
What to deposit
How to Deposit
Costs
Preparing Datasets for Deposit
Data Management Plans
File Management (Formats, Structure, Naming, Versioning)
Metadata
Selection and Retention
File-level Metadata Requirements
Documents
Databases, Spreadsheets and Statistics
Raster Images
Geophysics and Remote Sensing
CAD and Vector Images
Geographical Information Systems
Movies and Audio
Virtual Reality
Dataset-level Metadata
Deposit Check List
Downloads
Acknowledgements

Introduction to the Guidelines

The Guidelines for Depositors provide guidance on how to correctly prepare data and compile metadata specifically for deposition with ADS, and describe the ways in which data can be deposited with ADS.

The Guidelines for Depositors are available to download as a PDF. There is also a series of shorter summary worksheets and checklists covering; data management; selection and retention; preferred file formats and metadata available from the Guidelines for Depositors downloads page.

Other resources for the use of potential depositors include a series of Guides to Good Practice . The Guides to Good Practice address the preservation of data resulting from discipline specific archaeological data collection, processing and analysis techniques such as: aerial, geophysical and marine survey; laser scanning; close-range photogrammetry; Geographical Information Systems (GIS); Computer-Aided Design (CAD); and virtual reality. The scope of the Guides to Good Practice not only includes the United Kingdom and Europe, but also the United States, North and South America, and other parts of the world. The Guides to Good practice complement the ADS Guidelines for Depositors and provide more detailed information on specific data types.


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