Preservation and Digital Archiving

"The single most useful thing you can do to ensure the long-term preservation of your data is to plan for it to be re-used. Imagining it being reused by someone else who has never met you and who never will meet you, will cause you to approach the creation and design of your data in a new light. Moreover, studies show that re-use of data is the single surest way of maintaining the integrity of data and tracking errors and problems with it. In short, always plan for re-use" Prof. Julian Richards, Director ADS.

One of the core activities of the Archaeology Data Service is the long term digital archiving of the data that has been entrusted to us. We follow the Open Archival Information System (OAIS) reference model and also have several internal policies and procedures that guide and inform our archiving work in order to ensure that the data in our care is managed in an appropriate and consistent way.

ADS Preservation Policy

ADS Repository Operations

ADS Ingest Manual

Copyright Infringement Policy (case study)

Reference Model for an Open Archival Information System (PDF)

Data Seal of Approval 2010 logo

The ADS was first awarded the Data Seal of Approval (DSA) in March 2011. ADS's Data Seal of Approval was renewed in 2013 when new DSA standards were released for 2014-15. This demonstrates the robustness and sustainibility of our archival processes. Further information about the DSA as well as our self-assessment with descriptions of how we meet each of it's 16 guidelines can be found on the Data Seal of Approval website. An article 'ADS and the Data Seal of Approval – case study for the DCC' describing how and why we made the DSA application is available from the Digitial Curation Centre and would be useful reading for any other archive thinking of undertaking this process.

The ADS is also an associate member of the Digital Preservation Coalition (DPC) and was awarded the DPC's Decennial Award in 2012 for the most outstanding contribution to digital preservation over the last decade.

DPC logo

DPC winner logo