The OASIS form started collecting extra information about Geophysical surveys in 2004 when The Royal Commission for Ancient and Historical Monuments in Scotland (now Historic Environment Scotland, HES) funded the creation of an extra part of the OASIS form.
How is the data collected now?
When a user selects Geophysical survey under project type they then see
an extra section to complete. These completed survey details are then passed on to relevant national body (HES or Historic England), HERs, other data consumers and entered into the Geophysical Survey Database (GSDB) so it can be seen publicly. If a report is added to the OASIS record then this is also linked to the record in the GSDB. The metadata entered in the OASIS form for a geophysical survey is sufficiently detailed to accompany a digital archive that is submitted and allows the data to be reused.
So the survey details are added once to the OASIS form and used in multiple places. This ‘COPE’ Capture Once Publish Everywhere is the driving aim of OASIS.
Attached (Geophysics_fields) is a list of the fields currently collected by OASIS and the accompanying pick lists that are available for some of the fields. People are able to enter other terms as well as those in the lists and this has created some problems on the transfer of data to the Geophysical survey database.
It’s a busy few months on the HERALD project. In March the final project design was agreed and work commenced almost immediately on the first major milestone: the creation of the ADS Library.
There’s been considerable interest in what is happening next, so we thought it would be a good idea to circulate the HERALD Stage 2 Project Design, so that people can see what has changed since we circulated the draft design last October.
Broadly speaking the timetable for the redevelopment project is as follows:
1. BIAB search interface and data entry interface – Autumn 2016.
2. Agreement of final functional specification for OASIS – Jan 2017.
3. Main OASIS form created – Winter 2017.
4. OASIS PLUS modules created – Spring 2018.
5. First testing release (ALPHA) – Summer 2018.
6. Beta Release – Autumn 2018*
As ever, questions and comments can be sent to the HERALD Project Manager, Jo Gilham. Or use the comments below.
As part of the HERALD project we are looking at how we communicate with people about OASIS, what is does and how it can be used and giving updates of progress with the new system.
We’ve added a subscribe option to the blog so you can receive emails to your inbox each time a new post is published – we do already add these to the OASIS login page and send it out on the OASIS ANNOUNCE JISCmail list.
We’ve joined twitter and so will be tweeting about OASIS as @oasis_data
We are also still looking at fine tuning the workflows and design of the new system so we will be blogging soon about particular sections of the form and hoping that you can let us know your thoughts.
Thank you if you responded to the BIAB (British and Irish Archaeological Bibliography) user needs survey last year, we have now produced a mock up of the ADS Library system which reflects the survey responses. We have made the survey responses available in on the ADS blog.
The ADS Library will bring together bibliographic references and publications from BIAB, the ADS Library of Unpublished Fieldwork Reports, archived journals and research reports as well as references from other sources.
Link removed – Sorry the mock up consultation is now closed
The mock up is made up of a series of screen shots of what the new system could look like and the functionality it could include. Please use the comments area to leave any feedback you have, positive or negative, as if we don’t know your thoughts now we cannot accommodate them in the final design. We would appreciate your comments even if you are not a user of the BIAB current system.
The mock up will be open for comments until Sunday 5th June.
Providing feedback will give you a real opportunity to influence the redevelopement of BIAB as the ADS Library.
If you have any questions about this, or the project in general, please contact the ADS via Jo Gilham on firstname.lastname@example.org or 01904 323937.
Link removed – Sorry the mock up consultation is now closed
During the user needs survey undertaken as part of the HERALD project, it was recognised that historic building practitioners were keen to have an interface in the new system that related specifically to buildings.
It was also clear that this interface would need to be carefully designed, with the process involving plenty of feedback from those who would be using the new system.
With this in mind, Historic England commissioned the ADS to design a mock-up of what a historic buildings interface for OASIS might look like
This is your last opportunity to comment before the system is built, so please let us know what you think!
Here’s a 10 minute introduction to the HERALD project and the Stage 1 user needs survey results and plans on how Wales are going to start using OASIS. It was a paper given at the CIfA conference in Cardiff in April 2015 and titled: UK-level data collection – ADS and OASIS, workflow and best practice
The HERALD project is part of Historic England’s Heritage Information Strategy and here is an explanation of it given also at CIfA 2015.
We’re in the process of writing the project design for Stage 2 of the HERALD project – the redevelopment of the form. The actual redevelopment will start next year (if funded by Historic England and Historic Environment Scotland). The draft project design was shown to the OASIS Management Board yesterday (we meet twice a year) and it was agreed to circulate it more widely to see if there was comment on how we have tried to represent the opinions and information gathered during the user needs survey and interviews which were Stage 1 of the project. The requirements identified in Stage 1 were many and varied and so we have tried to make the new OASIS system more flexible so it will meet more people’s needs.
The headlines of possible changes include:
BIAB and the Grey Literature Library will be combined with other bibliographic and textual resources from the ADS and made into the ADS Library
Museums will be included in the OASIS workflow and will be able to download information about the archive details from OASIS
HERs will be able to start records in OASIS from their HER software (with the necessary technical enhancements) and contractors will then be able to add to these stem-records. This is only if the HER prefers this workflow and it removes duplication of effort.
The draft project design is available in the document archive of the OASIS website and we would love to hear from anyone with comments but in order to get the project design in to Historic England during November we’re asking for comments by the 9th November 2015.
Stage one of the HERALD Project: the user needs has been completed and the final report is available on the OASIS website in the document archive.
HERALD: Historic Environment Research Archives, Links and Data is the project name given to the redevelopment of the OASIS system and Stage 1 ran from January 2014 to May 2015. The project involved consulting the users from different sectors of the historic environment community using a combination of workshops, surveys, telephone interviews to produce a number of survey reports. This then informed the design of a mock up of a new OASIS system to test potential changes in workflows and content gathered. The comments received from the community on the mock up and the survey reports went on to produce the recommendations for a new system in the final report.
Stage 2 of the project is subject to approval by Historic England but will hopefully start development next year.
One of the aims for the OASIS redevelopment project is to develop a system that will encourage greater engagement from the community sector. In order to do that we need to know how much and what type of work is being carried out by the volunteer and community sector.
Therefore we are particularly keen to see the result of a new Historic England commissioned project to find out how much archaeology, historic building and local history research is carried out by voluntary groups in England. The project, conducted by Worcestershire Archive and Archaeology Service, will assess the value or potential value this research has for enhancing Historic Environment Records (HERs) and Research Frameworks, which will directly impact our OASIS redesign.
The project asks local history and archaeology societies, diving groups and historic building enthusiasts to contribute to the project by completing an online survey before the 21st September. Completing the survey will help provide a better understanding of the contribution of volunteer efforts to heritage research, and to make sure that local history, historic building and archaeological research is better valued.
We encourage all community and volunteer groups to complete the survey, and ask people not directly involved in community work to share the survey with those that are, while we look forward to seeing the results.
The survey can also be completed by post – please contact Rob Hedge on 01905 765654.