Preparing Data for Deposition


Introduction


The aim of this resource is to provide some introductory instruction on preparing an archive for deposition with the Archaeology Data Service (ADS), however, many of the techniques and methodologies of metadata collation and creation applied here are equally valid for other digital repositories, and perhaps most significantly for your own personal data. The importance of this metadata cannot be overstressed as digital repositories rely on this structured information to catalogue and organise so that any data can be both preserved and, perhaps more significantly, reused by others. This metadata can be divided into two categories:

  • Project-level metadata
  • File-level metadata

The project-level metadata allows the ADS to identify a resource and also describe its intellectual content, whilst file-level metadata allows us to understand how the digital data was collected, created and manipulated prior to its completion and depsoit. The latter allows the ADS to deliver digital content to users and manage the digital object so that with the passage of time the significant properties of that data can be secured.

It is hoped that the zip archives here will help users create the necessary metadata so that digital data is both preserved and rendered usable in the future.

Content


Guidelines - guidelines.zip (1.8mb)

Which provides pdf/docx versions of our Guidelines for depositors , along with information on the selection of appropriate material for deposit and archiving and the deposition of sensitive data . These documents include information on the creation of collection level and file level metadata which is required before an archive can be accepted for deposition. This zip archive also inclues examples and templates for the creation of your own metadata.

Contents:

  • Guidelines for depositors
  • Guidance on selection of material for deposit and archive
  • Guidance on the deposition of sensitive digital data
  • Metadata examples
  • Metadata templates
  • A blank ADS licence form
  • A shorthand guide for depositors

Test data - complilation 1.zip (1.4mb) and complilation 2.zip (311mb)

Includes a series of datasets that will allow you to practice creating metadata for a variety of projects and file types. The necessary metadata templates and instructions are available in the guidelines.zip .

Examples - good example.zip (18.1mb) and bad example.zip (17.8mb)

Includes a couple of examples of archives with good and bad metadata.

Southampton Workshop

Activity dataset 1
Activity Questions
Activity dataset 2
Data Management Plan exercises

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