Category Archives: Development

Say Goodbye to OASIS Images!

As many readers will be aware the a new OASIS system (OASIS V) is now in place. In preparation for this we have taken the decision to remove the OASIS Images function from the current OASIS IV system from the 1st of April 2021.

What! Will this make depositing more expensive I hear you say?

The simple answer is no! In fact we will be reducing our standard ADS-easy set up fee from £200.00 to £150.00 for all ADS-easy deposited archives so archiving will generally become cheaper.

For all archives submitted via ADS-easy from the 1st of April 2021 a set fee of £150.00 (exclusive of VAT) will apply. As as part of this set fee depositors will be able to deposit up to 150 jpg/tiff images at no extra cost. Additional files will then be charged on a per file basis according to our current per file charges.

How will I deposit my photos from 1st of April 2021?

From the 1st of April 2021 depositors just need to log into the ADS-easy system without having to follow the more complex OASIS Image login process from OASIS IV. OASIS IV will include a notification to let users know about the change.

Why now?

Continue reading Say Goodbye to OASIS Images!

More ‘exam’ success! Certification and membership of the ISC- World Data System (WDS)

Earlier in the year we reported on a successful outcome from CoreTrustSeal (CSA) certification application, becoming the fifth repository in the UK to achieve this important standard. As an organisation, we are always pushing hard to ensure that our activities meet with good practice within the archaeological and heritage sectors, but also within the wider digital data communities. With this in mind, we are excited to announce acceptance as a regular member of the World Data System (WDS) and a certified Trusted Scientific Data Services.

Continue reading More ‘exam’ success! Certification and membership of the ISC- World Data System (WDS)
Cartoon showing the way to a data repository.

Guidelines for Depositors, a reintroduction

The first half of 2020 has been an interesting one for sure. We’ve been working from home with our partners, children, and kettles as coworkers and we’ve begun to look at how information is presented on our website.

You may or may not have come to our site to find out guidance on depositing data. In that quest, you may have found a document/guide that was spread across several webpages, with no images, an over eager table of contents, and a reminder it was written in 2015. Well, you’ll be happy to know, that it’s gotten a bit of a face lift.

So without further ado, allow me to reintroduce yourself to our Guidelines for Depositors.

Continue reading Guidelines for Depositors, a reintroduction

We passed! Great result from CoreTrustSeal accreditation

We have obtained the Core Trust Seal.
CoreTrustSeal

As many of you will have seen on social media last month, it is with great pleasure that the ADS can announce that it has been awarded CoreTrustSeal (CSA) certification. This is a massive achievement for a small digital repository, based out of four small rooms in the ‘tumbledown’ King’s Manor in York (well at least under ‘normal’ circumstances) and represents the culmination of many hours, weeks and months of hard work by all repository staff.

Continue reading We passed! Great result from CoreTrustSeal accreditation

Changes to the ADS Library

The scholar, Periander in his library with printed text. Reproduction after a woodcut, 1488-89. Credit: Wellcome Collection
CC BY.

Since a Beta release back in March 2017 we’ve received a great deal of feedback on the ADS Library application. We know it’s used intensively, with over 120,000 downloads in 2019, but as with any IT application there are places it can be improved!

For the uninitiated, the ADS Library was the outcome of a Historic England funded project to ensure the longevity of the British and Irish Archaeological Bibliography (BIAB). BIAB had traditionally been maintained by the CBA, with records added into the database by hand from extant sources (see Heyworth 1992). As this approach became less sustainable in the digital age, it was also deemed advisable to combine this dataset with the growing number of digital unpublished reports and journals and monographs held by the ADS, the former mainly derived through material uploaded to the OASIS system. This was also an opportunity for the ADS to align its records with BIAB, and to have a single interface to cross-search all written works it held (traditionally, files from unpublished and published works sat in different databases). Having a unified database, with access to free copies of published and unpublished reports has also been in line with Historic England’s HIAS Principle 4: ‘Investigative research data or knowledge should be readily uploaded, validated and accessed online’.

Continue reading Changes to the ADS Library

The Redesign Continues

Hello all, and thank you very much for your feedback to our website redesign survey, they have been really helpful in the redesigning of the website. We are happy to now say its beginning to be built! However, if you would like to take part in the survey there is still time to provide your input.

Redesign Survey

Our work is currently concentrating on the menu to make the new design accessible, mobile-friendly and intuitive. An early peek of the new clean and sleek design can be seen below.

Image of the proposed new website header.

I hope that you are as excited about the design as we are! We are hoping that the new design will be completed soon providing you, our users, with a full preview and the opportunity to comment on the design before we launch.

Once again we would like to involve you in this part of the project so keep your eyes peeled for our posts on the design process, social media polls and other opportunities to get involved. And do tell us what you think of the new simpler menu design in the comments below.

ADS Homepage Redesign

Here at the Archaeology Data Service, we believe that the way in which we connect to the past truly matters, and as a result, we are redesigning our website’s homepage.  For the first stage of this, we will be carrying out a survey into how you, the user, use the website and if there are any elements you would like improved or added. 

Tell us your opinions via this survey.

The second stage will involve having a sneak peek at the designs and offering your opinion on them in terms of what you like and dislike.

So get ready for your opportunity to be involved in redesigning the face of our business, for we believe every story is important. If you have any questions we are always very willing to answer.

Example ADS new homepage design

Human Settlements in a Digital Universe: The No Man’s Sky Archaeological Project

By Andrew Reinhard

On August 11, 2017, a community of a few hundred people awoke to find their homes and farms destroyed, the air too toxic to breathe, and temperatures either soaring of plunging hundreds of degrees on either side of zero. They needed to evacuate, a mass exodus to the stars happening over the next few weeks. Their settlements became disaster ruins overnight, and this catalysmic event turned a human population into climate refugees.

Continue reading Human Settlements in a Digital Universe: The No Man’s Sky Archaeological Project

ADS Business Process Review

In early 2018, as part of  the ADS strategic plan to maintain and develop our world-leading position in digital preservation and Open Access publishing in Archaeology, the ADS management team commissioned a Business Analyst at the University of York (Jamie Holliday) to provide an external, critical, yet friendly review of the work of the ADS and Internet Archaeology. The aim was to identify opportunities to improve our service delivery, processes, management practices and staff development. The review took a mainly qualitative approach, using a balanced scorecard methodology, looking at ADS from the perspective of:

  • Customers
  • Finances
  • Internal Processes
  • Learning & Growth

The review also commented on more general strategic issues that emerged, including succession planning, achieving clarity of vision and improving our financial position to allow for increased reinvestment. A follow-up review, conducted by the University’s Assistant Director of Information Services and Head of IT Infrastructure, Arthur Clune, focused on ADS Technical Systems. The reports, recommendations and ADS Action Plans were received by the ADS Management Committee in October 2018, although there is ongoing work on charging models.

Staffing News

The most immediate and visible impacts of the review have been some changes to ADS roles and staffing. In September 2018, with the departure of Louisa Matthews to undertake a PhD in the University of Newcastle we took the opportunity to create a new post, held by Katie Green. Whilst it has the job title of Collections Development Manager, it actually combines aspects of this role with that of her former job as Communications and Access Manager. Other aspects of the former CDM role have been taken by Ray Moore, our new Archives Manager. Ray is now the first port of call for archive costings, and also oversees the day-to-day work of the archivists. The most recent change is that we have appointed a Deputy Director to oversee operations management:  Tim Evans, who joined ADS in 2006 as ALSF Digital Archivist and is currently HERALD project manager, will take this post up from December. Tim will retain responsibility for oversight of HERALD, the OASIS redevelopment project, and will also begin to represent ADS in a broad range of external partnerships. Finally, we hope soon to be looking to appoint at least one Digital Archives Assistant, an entry-level trainee grade for budding archivists.

Watch this space!

Julian Richards

ADS Director