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11-06-2012
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APPENDIX II - INDIVIDUAL RESPONSIBILITIES#

PROJECT EXECUTIVE#

  • write project brief, specifying adherence to best practice or accepted professional and specialist standards
  • provide local standards as appropriate
  • assess project specifications and approve, or require amendments, as appropriate
  • identify the appropriate archive repository and open and maintain communications
  • monitor the project throughout to ensure that it is carried out to standards that will lead to the production of a secure, stable, accessible archive
  • ensure that specialist advice and support is available as appropriate, to enable effective monitoring
  • ensure that the project manager liaises with the Historic Environment Record so that appropriate links are made between the project archive and the HER
  • certify completion following the deposition of the archive and appropriate reporting

PROJECT MANAGER#

  • preserve project brief or project design for archive
  • write project specification and preserve for archive
  • communicate with the appropriate archive repository
  • arrange for transfer of title and copyright
  • ensure preservation of all documentary material suitable for archive
  • ensure that all digital material is managed to facilitate security and access
    • Document the creation of the digital archive
    • Ensure all media are uncontaminated
    • Back up all digital files
    • Initiate an index to the digital archive
    • Use a comprehensible directory structure.
  • ensure that post-fieldwork activities, including the work of external specialists, meet accepted standards to ensure the production of a secure, stable, accessible archive
  • ensure the collection of data and/or finds, and/or samples, and the creation of the primary record, meet accepted standards to ensure the production of a secure, stable, accessible archive
    • Use appropriate materials
    • Use a consistent system of classification and terminology
    • Maintain indexes of documents, drawings, photographs, finds, samples
    • Label or mark clearly and logically
    • Ensure the security of the archive
  • obtain microfilm copies of appropriate records and drawings
  • employ properly qualified conservators and specialists
  • monitor the work of specialists
  • liaise with specialists, laboratories and the archive repository over the archiving of scientific samples
  • ensure final reports, published material and draft reports are submitted with the archive.
  • ensure that keys to conventions etc used in creating the primary record are included in the archive, or in the possession of the archive repository
  • supervise all staff involved in the creation and preparation of the archive

FINDS MANAGER#

  • ensure finds are treated and recorded to accepted standards, or to the standards of the archive repository
    • Clean, mark and store finds as appropriate
    • Document finds using consistent terminologies and methods of quantification
    • Manage the production of x-radiographs of metal objects
    • Liaise with conservators
  • liaise with finds specialists to ensure accepted standards are followed
  • ensure the security of finds in transit
  • ensure the proper treatment of human remains
  • manage the collection and ultimate deposition of scientific samples
  • pack finds according to national standards and those of the archive repository

SPECIALIST#

  • work to accepted national and local standards in the creation of records and the treatment of archaeological materials
    • Ensure the security and preservation of all materials in your care
    • Use local reference collections
    • Use accepted terminologies and apply them consistently
    • Employ accepted methods of quantification
  • organise documentary and digital data for submission with the project archive
    • Document the creation of digital records
    • Create an index to documentary and digital records
  • ensure the security of finds in transit from your premises

ARCHIVE MANAGER#

  • follow the archive deposition standards of the relevant repository
  • prepare the documentary archive
    • Sort, classify and label different types of documents, drawings and photographs
    • Pack as appropriate
    • Ensure the microfilming of documents and drawings
  • liaise with the finds manager in the preparation of the material archive
  • liaise with the project manager in the preparation of the digital archive
    • Ensure there is an index to the digital archive
    • Ensure the digital archive is submitted on clean media
    • Ensure there is a comprehensible file naming and directory structure
    • Ensure transfer media are clearly marked in an appropriate way.

ARCHIVE CURATOR#

  • ensure the project team has a copy of your archive deposition standards at the beginning of a project
  • liaise with the project monitor, project manager, finds manager and archive manager throughout the course of a project
  • liaise with the project manager and finds manager in determining retention and disposal policies
  • arrange for copies of the digital archive to be submitted to a recognised digital archiving facility
  • store all archive material to accepted standards
  • liaise with the Historic Environment Record to ensure accessibility of the documentary archive
  • ensure the provision of access to all parts of the archive