PARTNERSHIPS

The long-term preservation of digital data, to enable discovery and re-use, is now a recognised and desired outcome for project funders and regulatory bodies, including Research Councils, the Heritage Lottery Fund, National Heritage Agencies​ and Local Government. A full list of current agreements and partnerships is provided below.

As part of this commitment to working with the wider heritage sector, the Archaeology Data Service (ADS) is a member of the Bedern Group, an alliance of the key agencies concerned with the preservation of the intellectual record of the historic environment of the UK, convened under the auspices of the Digital Preservation Coalition (DPC).

DPC Logo

As part of our commitment to good practice in digital preservation, the ADS are an Associate Member of the DPC.

The ADS also play an active role in the Archaeological Archives Forum (AAF).


Mandated + Recommended Archive Status

The ADS is currently a mandated archive for the following national organisations and funding councils:

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Natural Environment Research Council

The ADS are the mandated data centre for NERC funded archaeological science data. The ADS are committed to providing archive services for relevant projects, including ensuring information is provided to the NERC Data Catalogue Service.

Advice for NERC Grant Holders or Applicants


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Marine Environmental Data and Information Network

The ADS is one of MEDIN's accredited Data Archive Centres (DACs), as member of the federated Historic Environment DAC in partnership with Historic Environment Scotland (HES) and the Royal Commission on the Ancient and Historical Monuments of Wales (RCAHMW). A key objective of MEDIN is to establish an operational network of linked marine data archive centres (DACs) to provide secure long-term storage for marine data.


Scientific Data Logo

Scientific Data

The ADS is one of Nature's recommended repositories for long-term preservation of datasets accompanying publications in its peer-reviewed, open-access journal Scientific Data.

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Historic England

The ADS have a long-standing partnership with Historic England (HE), to archive and disseminate the digital outputs of HE funded projects.


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Arts and Humanities Research Council

The ADS is an approved digital repository for AHRC-funded projects.

Advice for AHRC Grant Holders or Applicants


The ADS also acts as the recommended Trusted Digital Repository for digital data generated from projects undertaken within the historic environment, on behalf of the following Local Authorities and Museums


Birmingham City Council Logo
Birmingham Museums Logo

Birmingham City Council + Birmingham Museum Trust

The ADS is a recommended repository for Birmigham Museum Trust. Current guidance from Birmingham Museums Trust states that digital archives should be transferred to a Trusted Digital Repository to ensure preservation and accessibility. Deposition with the Archaeology Data Service (ADS) is strongly recommended. This can currently be achieved either through the transfer of files to ADS (including the use of ADS-easy), or through the OASIS record for small sites with only digital images. All born digital material MUST be archived digitally.


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Buckinghamshire County Council

The ADS is the preferred repository for digital archives for Buckinghamshire County Council as stipulated in their Briefs and Archaeological Guidance for Carrying Out Work.


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Bucks County Museum

Buckinghamshire Council Generic Briefs state that the digital archive should be deposited with an accredited digital repository. The preferred repository for the digital archive in Buckinghamshire is the Archaeology Data Service.


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Cambridgeshire County Council

ADS is a recommended repository for Cambridgeshire County Council. Current guidance from Cambridgeshire County Council states that projects with a digital archive element are expected to deposit this with a publically accessible repository with CoreTrustSeal status such as the Archaeology Data Service.


Chippenham Museum Logo

Chippenham Museum

Chippenham Museum Guidelines and Conditions for the Preparation and Deposition of Archaeological Archives state that digital data must be transferred to a Trusted Digital Repository (such as the Archaeology Data Service) to ensure preservation and accessibility. All born digital material MUST be archived digitally (subject to an agreed Selection Strategy). Contractors are advised to not create born digital data unless they are willing to deposit such data.



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City of York Council

The ADS is the mandatory archive for Archaeological building recording undertaken within the City of York.



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Crawley Museum

Crawley Museum Deposition guidance states that all digital archives connected with the collection should have a Data Management Plan and be deposited with the Archaeology Data Service (ADS), which is a Core Trust Seal accredited digital repository that ensures the long-term preservation of digital data.



Derbyshire County Council Logo

Derbyshire County Council

The ADS is the mandated repository for Derbyshire County Council. Four museums, Derby, Sheffield, Buxton and Chesterfield, along with the Derbyshire Record Office, collect material from archaeological investigations in Derbyshire. Their Standards state that digital data should be deposited with the Archaeology Data Service.


Devon County Council Logo
Devon Museums Logo

Devon County Council + Devon Museums

The ADS is the recommended repository for digital archaeological archives as part of the Standards for undertaking archaeological work in the county. Current guidance from Devon County Council states that a "Digital archive must be deposited with a Trusted Digital Repository and thus made publicly accessible, in accordance with the National Planning Policy Framework (2018). It is understood that the only suitable repository for digital archaeological archives is the Archaeology Data Service (ADS)."


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Durham County Council and Darlington Borough Council

The ADS is a recommended repository for Durham County Council and Darlington Borough Council. Guidance from Durham County Council states that if receiving museums do not have Trusted Repository status then all born digital aspects of the archive should be archived with the Archaeology Data Service (ADS).


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Gloucester City Council Logo

Gloucestershire County Council, Gloucester City Council and Gloucester Museums Group

The Countywide Standard for the Creation, Compilation and Transfer of Archaeological Archives in Gloucestershire states that Digital Archives should be transferred to a Trusted Digital Repository to ensure preservation and accessibility. The Museums in Gloucestershire recommend deposition with the Archaeology Data Service (ADS) and all briefs issued by Gloucestershire County Council and Gloucester City Council will include a condition requiring digital Archives to be deposited with the ADS or through the OASIS system as appropriate, in line with this document.


Great North Museum: Hancock logo

Great North Museum: Hancock

The ADS is a recommended repository for the Great North Museum. Guidance states that the museum does not accept digital archives for deposition. For digital archives, the project archaeologist should contact the Archaeology Data Service to consider deposition and calculate costs that would be incurred by the ADS.


Hampshire County Council Logo

Hampshire County Council Arts and Museums Service

Current Guidance from Hampshire County Council that Digital Archives should be transferred to a Trusted Digital Repository to ensure preservation and accessibility. Hampshire County Council Arts and Museums Service recommend deposition with the Archaeology Data Service (ADS).


Hertfordshire County Council Logo

Hertfordshire Museums Association

Hertfordshire Museum’s Guidance states that Digital Archives should be transferred to a Trusted Digital Repository to ensure preservation and accessibility. The Museums in Hertfordshire recommend deposition with the Archaeology Data Service (ADS) or through the OASIS system as appropriate, in line with their guidelines.


Hertfordshire County Council Logo

Lancashire County Council Museum Service

LCCMS recommends the Archaeology Data Service (ADS), a Core Trust Seal accredited archive, as the digital repository. From April 2020, all briefs for archaeological work issued by Lancashire County Council will include a condition requiring digital archives to be deposited with the ADS and follow the ADS Standards and guidelines for deposit.


Lincolnshire County Council Logo

Lincolnshire County Council

The ADS is a mandated repository for Lincolnshire County Council archaeological archives. Current guidance states that all digital media submitted to the Heritage Service must also be submitted to ADS.


Liverpool Museum Logo

Liverpool Museum

Liverpool Museum Guidance recommends that the born digital archive is deposited with an accredited and trusted digital repository, the Archaeology Data Service is the only accredited digital repository in the UK for heritage data. A Digital Object Identifier (DOI for the digital archive must be provided before finds and paper archives can be deposited at the Museum of Liverpool. From 2021 it will be obligatory that born digital data is deposited with the ADS, and this should be included in costings for projects.


Northamptonshire County Council Logo

Northamptonshire County Council

Archaeological units working in Northamptonshire with a born digital element to their archive are advised to deposit their archive with a CoreTrustSeal accredited digital archive repository. As of January 2020, the Archaeology Data Service is the only repository in England with this accreditation that will accept digital archives deriving from archaeological and historic environment fieldwork.


Oxfordshire Museum Service Logo

Oxfordshire County Council and Oxfordshire Museum Service

The ADS the mandated repository for Oxfordshire Museum Service. Guidance states that from April 2020 Oxfordshire Museums Service will require all units to deposit digital files with the Archaeology Data Service (ADS).


The Potteries Museum and Art Gallery Logo

The Potteries Museum and Art Gallery

The ADS is a recommended repository for the Potteries Museum and Art Gallery. Guidance states that the Depositor will transfer the primary digital archive for the project to a trusted digital repository such as the Archaeology Data Service(ADS).


Royal Albert Memorial Museum RAMM Logo

Royal Albert Memorial Museum RAMM

RAMM guidance expects that the documentary element of an archive is deposited as digital data with a trusted and respected digital repository, such as the Archaeology Data Service (ADS).


Rutland County Museum Logo

Rutland County Museum

Rutland County Museum Archaeological Archives Standard states that digital archives should be transferred to a Trusted Digital Repository to ensure preservation and accessibility. RCM recommends deposition with the Archaeology Data Service (ADS) and all briefs issued by RCM include a condition requiring digital Archives to be deposited with the ADS or through the OASIS system as appropriate.


Salisbury Museums Logo

Salisbury Museums

Salisbury Museums follow the same guidance as Rutland County Museum which states that digital archives should be transferred to a Trusted Digital Repository to ensure preservation and accessibility. RCM recommends deposition with the Archaeology Data Service (ADS) and all briefs issued by RCM include a condition requiring digital Archives to be deposited with the ADS or through the OASIS system as appropriate.


Southampton City Council Logo

Southampton City Council

The current Standards for the Creation, Compilation and Transfer of Archaeological Archives issued by Southampton City Council states that "The digital archive will be transferred for curation by the Archaeology Data Service (ADS)".


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South West Heritage Trust

The ADS is a recommended digital repository for the South West Heritage Trust. The Trusts Historic Environment Service Archaeological Handbook states that digital archive material must be deposited with a suitable Trusted Digital Repository that specialises in archaeological archives. Currently only the Archaeology Data Service (ADS) meets these criteria.


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Museums Worcestershire

Museums Worcestershire is working in partnership with Archaeology Data Service (ADS). All briefs for archaeological work issued by Worcestershire County Council or Worcester City Council will include a condition requiring digital archives to be deposited with ADS.


Wiltshire Museums Logo

Wiltshire Museum

Wiltshire Museum deposition guidelines require digital archives to be transferred to a Trusted Digital Repository (such as the Archaeology Data Service) to ensure preservation and accessibility. All born digital material MUST be archived digitally (subject to the agreed Selection Strategy and version control). Contractors should not create born digital data unless they are willing to deposit such data with a Trusted Digital Archive.


Other Partnerships

The ADS also works with the following organisations, providing guidance for funding applications and project-based Digital Preservation where required.

British Academy


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Heritage Lottery Fund


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Council for British Archaeology


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Society of Antiquaries of London


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The ADS also have Memoranda of Understanding with a number of organisations. A full list is maintained on the ADS MoU page.