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Page References

Incoming links Outgoing links
Appendix 1
Appendix 1

Version management

Difference between version and

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[{Table
!!APPENDIX I - ARCHIVE PROCEDURES AND ARCHAEOLOGICAL PROJECT MANAGEMENT
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|Nr |A |< |C |<
|# |a |b |c |(background:yellow;)d
|# |^ |b |^ |(background:yellow;)d
The following charts follow a project through each stage towards delivery of the archive, identifying specific tasks and matching them to project personnel. It should be recognised that this is not a comprehensive exercise but it seeks to identify and address the most common issues that arise. Different types of project have not been dealt with separately because this is intended as a generic framework, and there will always be anomalies. If, during a project, the correct procedures are unclear, then the best action is to consult relevant personnel, especially the intended curators of the archive. Regular project monitoring procedures should be in place at the outset, and this should reduce the risk of confusion and mistakes.
[{Table headerStyle='background:#ff6334;' dataStyle='background:#f0f0f0;'
|| ||PROJECT PLANNING||Action||Archive task||Personnel responsible (re archive task)
|(background:#ff6334;)1
|(background:#fdf1e4;)
|Project brief sent out for tender
A copy may be sent to archive curator
|Preserve project brief for archive
|Project manager
|^
|^
|Contractor submits project specification
|Preserve project specification for archive
|Project manager
|^
|^
|Establish methodologies and technical procedures, including those of independent specialists.
|Methodologies and technical procedures collected for preservation in archive
|Project manager
|^
|^
|Identify appropriate archive repository / repositories.
|Archive deposition standards understood and agreed
|Project manager
|^
|^
|^
|Finds selection strategy agreed
|Project executive Project manager Archive curator
|^
|^
|^
|Transfer of title and copyright agreed
|Project manager Archive curator
|(background:#ff6334;)2
|(background:#fdf1e4;)
|Project design or scheme of investigation written
|Preservation of all relevant correspondence, documentation
|Project manager
|^
|^
|Methodologies and technical procedures, including those of independent specialists, established
|Preserve project design for archive
|Project manager
|^
|^
|Appropriate archive repository / repositories identified
|Methodologies and technical procedures submitted for preservation in archive
|Project manager
|^
|^
|^
|Archive deposition standards understood and agreed
|Project manager
|^
|^
|^
|Transfer of title and copyright agreed
|Project manager
Archive curator
|| ||DATA GATHERING||Action||Archive task||Personnel responsible (re archive task)
|(background:#ff6334;)3
|(background:#fdf1e4;)If you are creating a written, drawn or photographic record
|Fill out pro-forma, make drawings and photographs
|Record to a consistent, accepted standard
|Project team
|^
|^
|^
|Ensure appropriate materials are used
|Project team
|^
|^
|Document record creation
|Maintain indexes of drawings and photographs
|Project team
|^
|^
|Ensure security of archive
|Establish protective measures
|Project manager
|^
|^
|Ensure longevity of archive
|Create microfilm copy
|Project team
|(background:#ff6334;)4
|(background:#fdf1e4;)If you are creating digital material
|Collect data
|Follow established standards for content and format
|Project manager and staff
|^
|^
|Ensure preservation of data
|Back up data using appropriate media
|Project manager and staff
|^
|^
|Document data collection process
|Establish data history record
|Project manager and staff
|^
|^
|Initiate digital archive index
|Use comprehensible file naming protocols and directory structures
|Project manager and staff
|(background:#ff6334;)5
|(background:#fdf1e4;)If you are collecting finds
|Collect finds
|Follow agreed selection strategy.
Consult with appropriate personnel before altering finds selection process.
|Project manager
|^
|^
|Ensure security of finds
|Establish protective measures
|Project team
|^
|^
|Clean finds
|Employ accepted standards
|Finds manager
|^
|^
|Mark / label finds
|Employ accepted standards
|Finds manager
|^
|^
|Document finds
|Record consistently
|Finds manager
|^
|^
|Record metal finds
|X-radiograph
|Finds manager
|^
|^
|Pack finds
|Accepted standards
|Finds manager
|^
|^
|Conserve finds
|Use a trained conservator
|Project manager
|(background:#ff6334;)6
|(background:#fdf1e4;)If you find human remains
|Obtain licence
|<
|Project manager
|^
|^
|Pack and store
|Treat human remains sensitively and store securely
|Finds manager
|(background:#ff6334;)7
|(background:#fdf1e4;)If you are collecting scientific samples on site
|Document sample collection process
|Use systems to identify samples and record how they were taken
|Project manager
|^
|^
|Establish where samples will finally be deposited
|Communicate with archive repository and any relevant laboratories
|Project manager
Finds manager
Analyst
Archive curator
|^
|^
|Label samples
|Use unique identifiers
|Project manager
and staff
|^
|^
|Collect finds from samples
|Treat as other finds of the same type
|Finds manager
||
||ANALYSIS
||Action
||Archive task
||Personnel responsible (re archive task)
|(background:#ff6334;)8
|(background:#fdf1e4;)If you are creating new documents, drawings or photographs
|Refer to 3
|<
|Project manager and staff
|(background:#ff6334;)9
|(background:#fdf1e4;)If you are a specialist creating new documents, drawings or photographs
|Refer to 3
|<
|Specialist
|^
|^
|Ensure systems of classification and terminology accord with local or national guidelines
|Facilitate availability of local reference collections etc. NB address this at planning stage
|Project manager Archive curator
|^
|^
|^
|Monitor specialist
|Project manager
|(background:#ff6334;)10
|(background:#fdf1e4;)If finds are being sent out to external specialists or conservators
|Make sure conservators and specialists are properly qualified
|Project manager
|Finds manager
|^
|^
|Pack and transport finds.
|Pack finds to minimise the risks of damage. Label clearly to avoid loss. Employ reliable couriers.
|Finds manager
|^
|^
|Ensure specialists will exercise due care towards finds
|Exchange information about working practices and storage
|Finds manager Specialist
|(background:#ff6334;)11
|(background:#fdf1e4;)If you have created a reference collection / type series during finds analysis
|Document and order
|Submit for inclusion in the archive
|Specialist Finds manager
|(background:#ff6334;)12
|(background:#fdf1e4;)If you are a specialist or conservator returning finds after analysis
|Pack and transport finds
|Pack finds to minimise the risks of damage. Label clearly to avoid loss. Employ reliable couriers.
|Specialist
|(background:#ff6334;)13
|(background:#fdf1e4;)If you are creating born digital material
|Ensure existing standards are maintained
|Refer to 7
|Project manager and staff
|(background:#ff6334;)14
|(background:#fdf1e4;)If you are a specialist creating born digital material
|Refer to 7
|<
|Specialist
|^
|^
|Ensure systems of classification and terminology accord with local or national guidelines
|Facilitate availability of local reference collections etc. NB address this at planning stage
|Project manager Archive curator
|^
|^
|^
|Monitor specialist
|Project manager
|| ||REPORTING / PUBLICATION||Action||Archive task||Personnel responsible (re archive task)
|(background:#ff6334;)15
|(background:#fdf1e4;)If text is created
|Write text
|Identify and preserve drafts to be archived
|Author Archive manager
|(background:#ff6334;)16
|(background:#fdf1e4;)If drawings and photographs are created
|Ensure they are ordered for archiving
|Submit originals with archive
|Authors
|(background:#ff6334;)17
|(background:#fdf1e4;)If digital material is created
|Ensure existing standards are maintained
|Refer to 7
|Authors
|| ||ARCHIVE PREPARATION||Action||Archive task||Personnel responsible
|(background:#ff6334;)18
|(background:#fdf1e4;)If you are preparing written documents
|Follow the archive deposition standards of the relevant repository
|<
|Archive manager
|^
|^
|Sort and classify different elements of the written archive
|Compile indexes and contents lists
|Project manager Archive manager
|^
|^
|Pack
|Use appropriate materials to bundle and identify documents
|Archive manager
|^
|^
|^
|Store documents in appropriate boxes
|Archive manager
|^
|^
|^
|Include copies of standards, conventions etc. used in creating records
|Project manager Specialists Archive manager
|(background:#ff6334;)19
|(background:#fdf1e4;)If you are preparing drawings
|Follow the archive deposition standards of the relevant repository
|<
|Archive manager
|^
|^
|Sort and classify different types of drawings
|Compile indexes and contents lists
|Illustrator Archive manager
|^
|^
|^
|Ensure drawings are properly marked
|Illustrator Archive manager
|^
|^
|Pack
|Pack flat in acid-free card folders
|Illustrator Archive manager
|(background:#ff6334;)20
|(background:#fdf1e4;)If you are preparing photographs
|Follow the archive deposition standards of the relevant repository
|<
|Archive manager
|^
|^
|Sort and classify by type
|Compile indexes and lists
|Archive manager
|^
|^
|^
|Ensure photographs are properly marked
|Archive manager
|^
|^
|Pack
|Negatives in polyester packets or hangers
|Archive manager
|^
|^
|^
|Prints in polyester sleeves
|Archive manager
|^
|^
|^
|Transparencies in polyester packets or hangers
|Archive manager
|(background:#ff6334;)21
|(background:#fdf1e4;)If you are preparing finds
|Follow the archive deposition standards of the relevant repository
|<
|Finds manager Archive manager
|^
|^
|Sort and pack according to type and sensitivity
|Avoid packing inappropriate material or object types together
|Finds manager Archive manager
|^
|^
|^
|Pack sensitive finds separately and securely
|Finds manager Archive manager
|^
|^
|^
|Use boxes of the correct size and materials
|Finds manager Archive manager
|^
|^
|^
|Label properly
|Finds manager Archive manager
|^
|^
|Organic finds
|Make sure they are dried out before packing
|Finds manager Conservator
|(background:#ff6334;)22
|(background:#fdf1e4;)If you are preparing human remains
|Follow the archive deposition standards of the relevant repository
|<
|Finds manager Archive manager
|^
|^
|Follow national standards
|<
|Finds manager Archive manager
|^
|^
|Pack
|Pack individual remains in separate containers
|Finds manager Archive manager
|(background:#ff6334;)23
|(background:#fdf1e4;)If you are preparing scientific samples
|Follow the archive deposition standards of the relevant repository
|<
|Specialist Finds manager Archive manager
|^
|^
|Sort and classify by type
|Compile indexes and lists
|Specialist Finds manager Archive manager
|^
|^
|Pack
|Use appropriate materials
|Specialist Finds manager Archive manager
|^
|^
|^
|Box samples separately from other finds
|Finds manager Archive manager
|(background:#ff6334;)24
|(background:#fdf1e4;)If you are preparing digital material
|Follow the archive deposition standards of the relevant repository
|<
|Project Manager Archive manager
|^
|^
|Follow national standards
|<
|Project manager Archive manager
|^
|^
|Sort and classify
|Compile index
|Project manager Archive manager
|^
|^
|^
|Use a comprehensible directory structure
|Project manager Archive manager
|^
|^
|Pack
|Use media that are free from viruses etc.
|Project manager Archive manager
|^
|^
|^
|Mark media and store appropriately
|Project manager Archive manager
|^
|^
|^
|Include copies of standards, conventions etc. used in creating records
|Project manager Archive manager
|| ||CURATION||Action||Archive task||Personnel responsible (re archive task)
|(background:#ff6334;)25
|(background:#fdf1e4;)All elements of the archaeological archive
|Provision of access
|Maintain accession and location registers
|Archive curator
|^
|^
|^
|Store logically and keep boxes together
|Archive curator
|(background:#ff6334;)26
|(background:#fdf1e4;)Written material
|Storage
|In darkness
|Archive curator
|^
|^
|^
|13º to 19ºC
|Archive curator
|^
|^
|^
|Relative humidity 45% to 60%
|Archive curator
|(background:#ff6334;)27
|(background:#fdf1e4;)Drawings
|Storage
|Store flat, in darkness
|Archive curator
|^
|^
|^
|5º to 10ºC
|Archive curator
|^
|^
|^
|45% to 60% RH
|Archive curator
|(background:#ff6334;)28
|(background:#fdf1e4;)Photographs
|Storage: prints
|In darkness
13º to 19ºC
|Archive curator
|^
|^
|^
|40% to 60% RH
|Archive curator
|^
|^
|Black and white negatives
|In darkness
15º to 19ºC
|Archive curator
|^
|^
|^
|30% to 40% RH
|Archive curator
|^
|^
|Transparencies and colour negatives
|In darkness
5º to 10ºC
|Archive curator
|^
|^
|^
|30% to 40% RH
|Archive curator
|(background:#ff6334;)29
|(background:#fdf1e4;)Objects
|Storage
|In darkness
|Archive curator
|^
|^
|Bulk finds
|Maintain constant temperature and RH
|Archive curator
|^
|^
|Metals
|15º to 24ºC
|Archive curator
|^
|^
|^
|Below 15% RH
|Archive curator
|^
|^
|Organic finds
|18º to 22ºC
|Archive curator
|^
|^
|^
|45% to 55% RH
|Archive curator
|(background:#ff6334;)28
|(background:#fdf1e4;)Human remains
|Storage
|Must be in secure storage accessed only by authorised staff
|Archive curator
|^
|^
|Access and care
|Repositories should have a strategy for the care of human remains
|Archive curator
|(background:#ff6334;)29
|(background:#fdf1e4;)Scientific samples
|Access
|Ensure there is access to appropriate equipment to examine samples
|Archive curator
|(background:#ff6334;)30
|(background:#fdf1e4;)Digital archive
|Access
|Ensure a copy of the digital archive is stored with another recognised facility
|Archive curator
|^
|^
|Storage
|In appropriate facilities, with backed up versions in a separate location
|Archive curator
|^
|^
|Management
|Ensure regular backing up
|Archive curator
This page (revision-31) was last changed on 30-Jul-2012 11:14 by AdministratorTop