APPENDIX II - INDIVIDUAL RESPONSIBILITIES#

PROJECT EXECUTIVE#

• write project brief, specifying adherence to best practice or accepted professional and specialist standards
• provide local standards as appropriate
• assess project specifications and approve, or require amendments, as appropriate
• identify the appropriate archive repository and open and maintain communications
• monitor the project throughout to ensure that it is carried out to standards that will lead to the production of a secure, stable, accessible archive
• ensure that specialist advice and support is available as appropriate, to enable effective monitoring
• ensure that the project manager liaises with the Historic Environment Record so that appropriate links are made between the project archive and the HER
• certify completion following the deposition of the archive and appropriate reporting

PROJECT MANAGER#

• preserve project brief or project design for archive
• write project specification and preserve for archive
• communicate with the appropriate archive repository
• arrange for transfer of title and copyright
• ensure preservation of all documentary material suitable for archive
• ensure that all digital material is managed to facilitate security and access
  • Document the creation of the digital archive
  • Ensure all media are uncontaminated
  • Back up all digital files
  • Initiate an index to the digital archive
  • Use a comprehensible directory structure.
• ensure that post-fieldwork activities, including the work of external specialists, meet accepted standards to ensure the production of a secure, stable, accessible archive
• ensure the collection of data and/or finds, and/or samples, and the creation of the primary record, meet accepted standards to ensure the production of a secure, stable, accessible archive
  • Use appropriate materials
  • Use a consistent system of classification and terminology
  • Maintain indexes of documents, drawings, photographs, finds, samples
  • Label or mark clearly and logically
  • Ensure the security of the archive
• obtain microfilm copies of appropriate records and drawings
• employ properly qualified conservators and specialists
• monitor the work of specialists
• liaise with specialists, laboratories and the archive repository over the archiving of scientific samples
• ensure final reports, published material and draft reports are submitted with the archive.
• ensure that keys to conventions etc used in creating the primary record are included in the archive, or in the possession of the archive repository
• supervise all staff involved in the creation and preparation of the archive

FINDS MANAGER#

• ensure finds are treated and recorded to accepted standards, or to the standards of the archive repository
  • Clean, mark and store finds as appropriate
  • Document finds using consistent terminologies and methods of quantification
  • Manage the production of x-radiographs of metal objects
  • Liaise with conservators
• liaise with finds specialists to ensure accepted standards are followed
• ensure the security of finds in transit
• ensure the proper treatment of human remains
• manage the collection and ultimate deposition of scientific samples
• pack finds according to national standards and those of the archive repository

SPECIALIST#

• work to accepted national and local standards in the creation of records and the treatment of archaeological materials
  • Ensure the security and preservation of all materials in your care
  • Use local reference collections
  • Use accepted terminologies and apply them consistently
  • Employ accepted methods of quantification
• organise documentary and digital data for submission with the project archive
  • Document the creation of digital records
  • Create an index to documentary and digital records
• ensure the security of finds in transit from your premises

ARCHIVE MANAGER#

• follow the archive deposition standards of the relevant repository
• prepare the documentary archive
  • Sort, classify and label different types of documents, drawings and photographs
  • Pack as appropriate
  • Ensure the microfilming of documents and drawings
• liaise with the finds manager in the preparation of the material archive
• liaise with the project manager in the preparation of the digital archive
  • Ensure there is an index to the digital archive
  • Ensure the digital archive is submitted on clean media
  • Ensure there is a comprehensible file naming and directory structure
  • Ensure transfer media are clearly marked in an appropriate way.

ARCHIVE CURATOR#

• ensure the project team has a copy of your archive deposition standards at the beginning of a project
• liaise with the project monitor, project manager, finds manager and archive manager throughout the course of a project
• liaise with the project manager and finds manager in determining retention and disposal policies
• arrange for copies of the digital archive to be submitted to a recognised digital archiving facility
• store all archive material to accepted standards
• liaise with the Historic Environment Record to ensure accessibility of the documentary archive
• ensure the provision of access to all parts of the archive