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Page References

Incoming links Outgoing links
Standards for archaeological archives
Standards for archaeological archives

Version management

Difference between version and

At line 80 changed 10 lines
3.2.3.1 DATA-GATHERING, ANALYSIS, REPORT-WRITING
1. use the most stable drawing film available, or low-acid card or low-acid paper. Polyester-based film is recommended because it lasts longer than plastic film
2. original drawings on film must be made with a hard pencil, at least 4H
3. do not ink over original pencil drawings
4. use regular sizes of paper or film for drawings, no smaller than A4 and preferably no larger than A1
5. mark all drawing sheets with the project identifier, drawing number, title, scale, date of drawing, name of the person who drew it and, where appropriate, north sign and site grid and/or appropriate location information
6. include a key to all conventions used for particular elements, colours etc
7. do not use adhesive lettering on original drawings that convey site information as this will eventually fall away
8. publication drawings can be produced to less exacting standards, but they must always be properly marked and produced with stable materials
9. a security copy of written records may be required in the Project Proposal or by the archive repository. This may include microfilming or digitisation. Ensure that these requirements are understood at the outset of a project
__3.2.3.1 DATA-GATHERING, ANALYSIS, REPORT-WRITING__\\
#use the most stable drawing film available, or low-acid card or low-acid paper. Polyester-based film is recommended because it lasts longer than plastic film
#original drawings on film must be made with a hard pencil, at least 4H
#do not ink over original pencil drawings
#use regular sizes of paper or film for drawings, no smaller than A4 and preferably no larger than A1
#mark all drawing sheets with the project identifier, drawing number, title, scale, date of drawing, name of the person who drew it and, where appropriate, north sign and site grid and/or appropriate location information
#include a key to all conventions used for particular elements, colours etc
#do not use adhesive lettering on original drawings that convey site information as this will eventually fall away
#publication drawings can be produced to less exacting standards, but they must always be properly marked and produced with stable materials
#a security copy of written records may be required in the Project Proposal or by the archive repository. This may include microfilming or digitisation. Ensure that these requirements are understood at the outset of a project
At line 91 changed 4 lines
3.2.3.2 PREPARATION FOR ARCHIVE TRANSFER
1. the archive must include an index of all drawings, some of which are compiled during data collection, in the form of running lists of drawing numbers which must be maintained during analysis and in preparation of drawings for publication
2. pack drawings so they can be stored flat. Acid-free card folders are preferable for separating groups of drawings. Polyester covers can be used, but use tissue paper to separate the uppermost drawing from the polyester
3. do not use adhesive or tape of any kind
__3.2.3.2 PREPARATION FOR ARCHIVE TRANSFER\\
#the archive must include an index of all drawings, some of which are compiled during data collection, in the form of running lists of drawing numbers which must be maintained during analysis and in preparation of drawings for publication
#pack drawings so they can be stored flat. Acid-free card folders are preferable for separating groups of drawings. Polyester covers can be used, but use tissue paper to separate the uppermost drawing from the polyester
#do not use adhesive or tape of any kind
At line 96 changed 4 lines
3.2.3.3 CURATION
1. drawings should ideally be stored flat, in the dark, in dust-free containers
2. the ideal temperature is a fixed point in the range 5ºC to 10ºC
3. the ideal relative humidity is a fixed point in the range 45% to 60%
__3.2.3.3 CURATION__\\
#drawings should ideally be stored flat, in the dark, in dust-free containers
#the ideal temperature is a fixed point in the range 5ºC to 10ºC
#the ideal relative humidity is a fixed point in the range 45% to 60%
At line 101 changed one line
3.2.4 PHOTOGRAPHS
!3.2.4 PHOTOGRAPHS
At line 103 changed one line
3.2.4.1 SUMMARY OF STANDARDS
__3.2.4.1 SUMMARY OF STANDARDS__\\
At line 105 changed 5 lines
1. photographs must, at all times, be stored in conditions that minimise the risks of damage, deterioration, loss or theft
2. media that can be kept in perpetuity, in their original form, must be used for record photographs
3. all photographs must be marked, or made identifiable with, the project identifier (eg site code) and/or museum accession number
4. all record photographs must identify the subject, and include a scale and, where appropriate, a north sign or other means of location/orientation
5. photographs must be packed using appropriate materials
#photographs must, at all times, be stored in conditions that minimise the risks of damage, deterioration, loss or theft
#media that can be kept in perpetuity, in their original form, must be used for record photographs
#all photographs must be marked, or made identifiable with, the project identifier (eg site code) and/or museum accession number
#all record photographs must identify the subject, and include a scale and, where appropriate, a north sign or other means of location/orientation
#photographs must be packed using appropriate materials
At line 111 changed 7 lines
3.2.4.2 DATA-GATHERING, ANALYSIS, REPORT-WRITING
1. digital photographs are increasingly used for record photography but must only be used as a substitute for photographic film if there is a clearly established procedure for long-term preservation of the digital archive, and if proper measures for the collection and security of digital photographs are followed throughout the life of a project
2. black and white film processed to British Standard 5699 is the archival ideal, as it is recognised as suitable for long-term storage, but colour film is now an acceptable alternative. Use processing companies that develop film to high specifications, as commercial, automatic processing techniques do not meet archival standards and must not be used
3. transparencies should be duplicated to allow the use of one set, while the other can be stored. This is most easily achieved by taking two original photographs rather than making copies later.
4. where appropriate, record photographs must include project and object identifiers, and a scale and direction of view indicator
5. used films should be processed as soon as possible to counter the effects of film deterioration
6. video is not recognised as a record medium of archival quality and must not be used as a primary record, although it can be used as an enhancement to recorded information. If submitted with an archive, it is advisable to transfer it to a DVD, where it will be incorporated into the digital archive and curated as such
__3.2.4.2 DATA-GATHERING, ANALYSIS, REPORT-WRITIN_G__\\
#digital photographs are increasingly used for record photography but must only be used as a substitute for photographic film if there is a clearly established procedure for long-term preservation of the digital archive, and if proper measures for the collection and security of digital photographs are followed throughout the life of a project
#black and white film processed to British Standard 5699 is the archival ideal, as it is recognised as suitable for long-term storage, but colour film is now an acceptable alternative. Use processing companies that develop film to high specifications, as commercial, automatic processing techniques do not meet archival standards and must not be used
#transparencies should be duplicated to allow the use of one set, while the other can be stored. This is most easily achieved by taking two original photographs rather than making copies later.
#where appropriate, record photographs must include project and object identifiers, and a scale and direction of view indicator
#used films should be processed as soon as possible to counter the effects of film deterioration
#video is not recognised as a record medium of archival quality and must not be used as a primary record, although it can be used as an enhancement to recorded information. If submitted with an archive, it is advisable to transfer it to a DVD, where it will be incorporated into the digital archive and curated as such
At line 119 changed 11 lines
3.2.4.3 PREPARATION FOR ARCHIVE TRANSFER
1. photographs should be classified by type of media, with negatives, prints, transparencies, x-radiographs and others categorised separately, as some media have differing storage requirements
2. all photographs, or their holders, must be marked with the project identifier, object identifier (if appropriate), film number and frame number
a. mark negative holders, not negatives
b. mark prints on the back using a soft pencil, not ink
c. mark transparency mounts, not the film
3. the archive must include an index of all photographs, some compiled during data collection, in the form of running lists of frame numbers. These lists must be maintained at all times
4. a photographic index should record the category of film (or create separate indexes for each category), film number, frame number, title and/or subject, the date the picture was taken and who took it
a. silversafe-type paper envelopes are ideal storage media for negatives and x-radiographs, although the careful use of polyester packets or hangers may be more practicable
b. store prints in acid-free paper enclosures or polyester sleeves, and/or in archival print boxes
c. pack transparencies into polyester packets or hangers if they are to be stored in cabinets. Some repositories may take them stored in archival boxes
__3.2.4.3 PREPARATION FOR ARCHIVE TRANSFER__\\
#photographs should be classified by type of media, with negatives, prints, transparencies, x-radiographs and others categorised separately, as some media have differing storage requirements
#all photographs, or their holders, must be marked with the project identifier, object identifier (if appropriate), film number and frame number
##mark negative holders, not negatives
##mark prints on the back using a soft pencil, not ink
##mark transparency mounts, not the film
#the archive must include an index of all photographs, some compiled during data collection, in the form of running lists of frame numbers. These lists must be maintained at all times
#a photographic index should record the category of film (or create separate indexes for each category), film number, frame number, title and/or subject, the date the picture was taken and who took it
##silversafe-type paper envelopes are ideal storage media for negatives and x-radiographs, although the careful use of polyester packets or hangers may be more practicable
##store prints in acid-free paper enclosures or polyester sleeves, and/or in archival print boxes
##pack transparencies into polyester packets or hangers if they are to be stored in cabinets. Some repositories may take them stored in archival boxes
At line 131 changed 5 lines
3.2.4.4 CURATION
1. prints should ideally be stored in archival boxes or dust-proof cabinets, at a fixed point within a temperature range of 13ºC to 19ºC, and a relative humidity of 40% to 60%
2. negatives and transparencies should be stored in dust-proof cabinets, although archival boxes may also be appropriate
3. colour film should ideally be stored in a temperature range of 0ºC to 2ºC, in accordance with BS Standard 5454:2000. This is likely to be impracticable, not least because it is difficult to access them for consultation, and it creates acclimatisation problems. The recommended conditions are a fixed point in a temperature range of 5ºC to 10ºC, at a fixed point of relative humidity in the range 30% to 40%. This temperature range will still necessitate a period of acclimatisation prior to handling
4. black and white film should ideally be stored at a fixed point of temperature no higher than 18 ºC, and preferably much cooler.
__3.2.4.4 CURATION__\\
#prints should ideally be stored in archival boxes or dust-proof cabinets, at a fixed point within a temperature range of 13ºC to 19ºC, and a relative humidity of 40% to 60%
#negatives and transparencies should be stored in dust-proof cabinets, although archival boxes may also be appropriate
#colour film should ideally be stored in a temperature range of 0ºC to 2ºC, in accordance with BS Standard 5454:2000. This is likely to be impracticable, not least because it is difficult to access them for consultation, and it creates acclimatisation problems. The recommended conditions are a fixed point in a temperature range of 5ºC to 10ºC, at a fixed point of relative humidity in the range 30% to 40%. This temperature range will still necessitate a period of acclimatisation prior to handling
#black and white film should ideally be stored at a fixed point of temperature no higher than 18 ºC, and preferably much cooler.
At line 138 changed one line
3.2.5 REPORTS AND PUBLICATIONS
__3.2.5 REPORTS AND PUBLICATIONS__\\
At line 140 changed 7 lines
1. when first submitted, the archive must include a short summary report explaining the background to the project, when it was carried out, by whom, where the project was located, and the results of the work
2. copies of all published material relevant to the project must be submitted with the archive, or sent to the archive repository if the archive has been deposited before a publication appeared
3. restrictions on public access to sensitive material must be identified and discussed prior to archive deposition
3. it is often informative to keep copies of draft reports or publications in the archive, and the archive repository should be consulted to determine whether this is required and which drafts are appropriate. The first draft is often the most relevant. Version control is as relevant here as it is with digital records, and it must be possible to identify each different draft. Do not submit unannotated duplicates with the archive
4. reports and publication text are normally written directly onto a computer, thus becoming part of the digital documentary archive. File naming protocols and version control must be exercised to ensure that different drafts can be identified, see Section 4.2.6
5. all original drawings and photographs prepared for a report or publication must be submitted with the archive, refer to Sections 4.2.3 and 4.2.4
6. copies of all born-digital material created for a report or publication must be submitted with the archive, refer to Section 4.2.6
#when first submitted, the archive must include a short summary report explaining the background to the project, when it was carried out, by whom, where the project was located, and the results of the work
#copies of all published material relevant to the project must be submitted with the archive, or sent to the archive repository if the archive has been deposited before a publication appeared
#restrictions on public access to sensitive material must be identified and discussed prior to archive deposition
#it is often informative to keep copies of draft reports or publications in the archive, and the archive repository should be consulted to determine whether this is required and which drafts are appropriate. The first draft is often the most relevant. Version control is as relevant here as it is with digital records, and it must be possible to identify each different draft. Do not submit unannotated duplicates with the archive
#reports and publication text are normally written directly onto a computer, thus becoming part of the digital documentary archive. File naming protocols and version control must be exercised to ensure that different drafts can be identified, see Section 4.2.6
#all original drawings and photographs prepared for a report or publication must be submitted with the archive, refer to [Selection and retention#423|Sections 4.2.3] and 4.2.4
#copies of all born-digital material created for a report or publication must be submitted with the archive, refer to Section 4.2.6
This page (revision-11) was last changed on 30-Jul-2012 12:16 by AdministratorTop