• write project brief, specifying adherence to best practice or accepted professional and specialist standards
• provide local standards as appropriate
• assess project specifications and approve, or require amendments, as appropriate
• identify the appropriate archive repository and open and maintain communications
• monitor the project throughout to ensure that it is carried out to standards that will lead to the production of a secure, stable, accessible archive
• ensure that specialist advice and support is available as appropriate, to enable effective monitoring
• ensure that the project manager liaises with the Historic Environment Record so that appropriate links are made between the project archive and the HER
• certify completion following the deposition of the archive and appropriate reporting

PROJECT MANAGER#

• preserve project brief or project design for archive
• write project specification and preserve for archive
• communicate with the appropriate archive repository
• arrange for transfer of title and copyright
• ensure preservation of all documentary material suitable for archive
• ensure that all digital material is managed to facilitate security and access
  • Document the creation of the digital archive
  • Ensure all media are uncontaminated
  • Back up all digital files
  • Initiate an index to the digital archive
  • Use a comprehensible directory structure.
• ensure that post-fieldwork activities, including the work of external specialists, meet accepted standards to ensure the production of a secure, stable, accessible archive
• ensure the collection of data and/or finds, and/or samples, and the creation of the primary record, meet accepted standards to ensure the production of a secure, stable, accessible archive
  • Use appropriate materials
  • Use a consistent system of classification and terminology
  • Maintain indexes of documents, drawings, photographs, finds, samples
  • Label or mark clearly and logically
  • Ensure the security of the archive
• obtain microfilm copies of appropriate records and drawings
• employ properly qualified conservators and specialists
• monitor the work of specialists
• liaise with specialists, laboratories and the archive repository over the archiving of scientific samples
• ensure final reports, published material and draft reports are submitted with the archive.
• ensure that keys to conventions etc used in creating the primary record are included in the archive, or in the possession of the archive repository
• supervise all staff involved in the creation and preparation of the archive