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!C.5.3 A typical monument record
!!C.5.3 A typical monument record
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*__Computer generated number__: EX607, uniquely identifies the record for the chapter house.
*__HER preferred reference number (normally the PRN): identifies the record in the HER's earlier Superfile system and provides a link to paper files and record maps.
*__Name__: provides a useful way of identifying the site, and the record on computer listings.
*__Summary__: offers a brief explanation of the features present on the site and their current interpretation. This also allows for quick checking of the record, and is especially useful in index printouts.
*__Description__: a free text memo field allows for a full description of the current and past interpretations of the chapter house and its development. A link between this text and additional reference material is provided by including source numbers in brackets within the text.
*__Sources__: links to a separate catalogue of sources and a specific reference allow for details of the relevant sections of journals and other reference sources to be identified. This is especially useful as it allows users to find out more about the monument and to revisit and re-interpret source materials in the light of current understanding. (In this example software, 'sources' can be entered through the 'description' free text memo field.)
%%image-caption
[{Image src='fig16.jpg' alt='Figure 16: Indexing monument records using the Thesaurus of Monument Types and other terminology lists in exeGesiS SDM Ltd's HBSMR software.'}]
''Figure 16: Indexing monument records using the Thesaurus of Monument Types and other terminology lists in exeGesiS SDM Ltd's HBSMR software.(© Essex County Council and exeGesIS SDM Ltd. 2007).''
/%
*__Location: the administrative area (county, district and parish) in which the chapter house lies are recorded.
*__Site-status or coding system information.. allows any statutory designations or cross-references to external organisations' record-numbering systems to be recorded. In this case, the chapter house is scheduled and a surviving wall is also listed.
*__NGR__: the National Grid Reference and height of the site are recorded in both the text database and GIS.
*__Monument types__: a repeating field allows the character of the monument and the features represented to be fully indexed. In this case, the building itself, an interesting extant wall and an inhumation burial known from the chapter house excavations are all indexed (Figure 16). This is useful for retrieval and is linked to the Thesaurus of Monument Types.
*__Period__: a direct link between the monument type and its period of use is allowed for the three features described for the chapter house all being indexed as being medieval in date.
*__Evidence__: this allows for the physical or documentary evidence by which the monument is known. This information allows monuments that survive in a visible form to be distinguished from those which survive only in documentary records.
*__Building materials__: this allows for materials that have been used to construct the walls and roofs of buildings to be indexed and is a useful retrieval tool for architectural conservation.
*__Land use/Geology__: the software allows for land use, soils and geology on or around the site of the monument to be recorded.
*__Activity information__: allows links to be made between the monument record and any event records and other on-site activities relating to the investigation, interpretation or management of the monument. In this case, a salvage excavation of the chapter house has been recorded (Figure 17).
*__Contacts__: a wide range of individuals and organisations may have some form of association with the monument. These include the current owners or occupiers of the site and also interesting historical figures such as architects or famous individuals who are associated with it.
*__Finds__: this allows for objects found on the site to be indexed, using the Archaeological Objects Thesaurus, with their material, date and (where known) catalogue references and the name of the museum currently holding the object. (In this example software, 'finds' can be entered on the separate 'Find' sub-page.)
*__Condition__: information that is useful in managing the site includes records, where available, of its current condition or assessments made under scoring schemes such as the Monument Protection Programme. (In this example software, 'condition' is entered on the 'Name and score' sub-page.)
*__Name of creator and/or updater__: the system automatically records the name and date of the person who created the record as well as details of the person who most recently updated it. This information is invaluable in programmes of work to quality-assure records, to provide performance statistics and to monitor the work of new staff.
This page (revision-35) was last changed on 18-Sep-2012 10:42 by Alison BennettTop