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This page was created on 18-Sep-2012 10:23 by Alison Bennett

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6 03-Feb-2015 16:21 10 KB Alison Bennett to previous | to last
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Page References

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SectionC.12
SectionC.12

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Any information system needs to be sufficiently flexible to be able to reflect the complexities and iterative nature of the consultation process. The details of incoming consultations should be recorded as well as the details of outgoing advice. It should be possible to record not just the initial response to a consultation (for example a desk based assessment), but also any subsequent recommendations (for example a field evaluation or mitigation recording). To complete the picture, the recommendation should be linked to any resulting event(s) (see Figure 22).
Any information system needs to be sufficiently flexible to be able to reflect the complexities and iterative nature of the consultation process. The details of incoming consultations should be recorded as well as the details of outgoing advice. It should be possible to record not just the initial response to a consultation (for example a desk based assessment), but also any subsequent recommendations (for example a field evaluation or mitigation recording). To complete the picture, the recommendation should be linked to any resulting event(s) (see Figure 24).
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[{Image src='fig22.gif' alt='Figure 22: Consultation and conservation advice.'}]
''Figure 22: Consultation and conservation advice.''
[{Image src='fig22.gif' alt='Figure 24: Consultation and conservation advice.'}]
''Figure 24: Consultation and conservation advice.''
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A typical consultation record for a planning application from the North Yorkshire County Council HER which uses exeGesIS SDM Ltd’s HBSMR software, version 3.04 is shown in Figures 23 and 24. Other types of consultation, such as countryside management works, are each recorded slightly differently depending on how we use the data for statistical and other purposes.
A typical consultation record for a planning application from the North Yorkshire County Council HER which uses exeGesIS SDM Ltd’s HBSMR software, version 3.04 is shown in Figures 25 and 26. Other types of consultation, such as countryside management works, are each recorded slightly differently depending on how we use the data for statistical and other purposes.
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[{Image src='fig23.jpg' alt='Figure 23: A typical consultation record from the North Yorkshire County Council HER showing the details tab.'}]
''Figure 23: A typical consultation record from the North Yorkshire County Council HER showing the details tab (North Yorkshire County Council and exeGeSIS SDM Ltd 2007).''
[{Image src='fig23.jpg' alt='Figure 25: A typical consultation record from the North Yorkshire County Council HER showing the details tab.'}]
''Figure 25: A typical consultation record from the North Yorkshire County Council HER showing the details tab (North Yorkshire County Council and exeGeSIS SDM Ltd 2007).''
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[{Image src='fig24.jpg' alt='Figure 24: A typical consultation record from the North Yorkshire County Council HER showing the Consultation Stages tab and the link to the related event record.'}]
''Figure 24: A typical consultation record from the North Yorkshire County Council HER showing the Consultation Stages tab and the link to the related event record (North Yorkshire County Council and exeGeSIS SDM Ltd 2007).''
[{Image src='fig24.jpg' alt='Figure 26: A typical consultation record from the North Yorkshire County Council HER showing the Consultation Stages tab and the link to the related event record.'}]
''Figure 26: A typical consultation record from the North Yorkshire County Council HER showing the Consultation Stages tab and the link to the related event record (North Yorkshire County Council and exeGeSIS SDM Ltd 2007).''
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__Action__ In this example of the North Yorkshire planning application, each of the stages visible in Figure 24 record when the consultation was sent by the LPA, the advice given and when (in this instance, for evaluation by trial trenching), the preparation of a WSI and the date, and the receipt of the evaluation report, and date. A further four stages that are not visible in Figure 24 document the subsequent advising of a watching brief, the preparation of a WSI for this, the receipt of the report and the advising of compliance with the archaeological condition. The terms used are controlled by a look-up table.
__Action__ In this example of the North Yorkshire planning application, each of the stages visible in Figure 26 record when the consultation was sent by the LPA, the advice given and when (in this instance, for evaluation by trial trenching), the preparation of a WSI and the date, and the receipt of the evaluation report, and date. A further four stages that are not visible in Figure 26 document the subsequent advising of a watching brief, the preparation of a WSI for this, the receipt of the report and the advising of compliance with the archaeological condition. The terms used are controlled by a look-up table.
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__Stage Start and Completion Dates (see Figure 24 ) for__:
__Stage Start and Completion Dates (see Figure 26 ) for__:
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A slightly different approach has been taken in Tees Archaeology's system. The first image (Figure 25) shows the main details about the consultation, in this case another planning application.
A slightly different approach has been taken in Tees Archaeology's system. The first image (Figure 27) shows the main details about the consultation, in this case another planning application.
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[{Image src='Tees_ConData1.jpg' alt='Figure 25: A typical consultation record from the Tees Archaeology showing the Main tab.'}]
''Figure 25: A typical consultation record from the Tees Archaeology SMR showing the Main tab (Tees Archaeology 2015)''
[{Image src='Tees_ConData1.jpg' alt='Figure 27: A typical consultation record from the Tees Archaeology showing the Main tab.'}]
''Figure 27: A typical consultation record from the Tees Archaeology SMR showing the Main tab (Tees Archaeology 2015)''
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In Figure 26 we can see the details of the actions taken by the curators, recording their advice and what happened.
In Figure 28 we can see the details of the actions taken by the curators, recording their advice and what happened.
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[{Image src='Tees_ConData2.jpg' alt='Figure 26: A typical consultation record from the Tees Archaeology SMR showing the Details tab'}]
''Figure 26: A typical consultation record from the Tees Archaeology SMR showing the Details tab (Tees Archaeology 2015).''
[{Image src='Tees_ConData2.jpg' alt='Figure 28: A typical consultation record from the Tees Archaeology SMR showing the Details tab'}]
''Figure 28: A typical consultation record from the Tees Archaeology SMR showing the Details tab (Tees Archaeology 2015).''
This page (revision-9) was last changed on 01-Apr-2015 16:22 by Alison Bennett Top