During the user needs survey undertaken as part of the HERALD project, it was recognised that historic building practitioners were keen to have an interface in the new system that related specifically to buildings.
It was also clear that this interface would need to be carefully designed, with the process involving plenty of feedback from those who would be using the new system.
With this in mind, Historic England commissioned the ADS to design a mock-up of what a historic buildings interface for OASIS might look like
This is your last opportunity to comment before the system is built, so please let us know what you think!
Here’s a 10 minute introduction to the HERALD project and the Stage 1 user needs survey results and plans on how Wales are going to start using OASIS. It was a paper given at the CIfA conference in Cardiff in April 2015 and titled: UK-level data collection – ADS and OASIS, workflow and best practice
The HERALD project is part of Historic England’s Heritage Information Strategy and here is an explanation of it given also at CIfA 2015.
We’re in the process of writing the project design for Stage 2 of the HERALD project – the redevelopment of the form. The actual redevelopment will start next year (if funded by Historic England and Historic Environment Scotland). The draft project design was shown to the OASIS Management Board yesterday (we meet twice a year) and it was agreed to circulate it more widely to see if there was comment on how we have tried to represent the opinions and information gathered during the user needs survey and interviews which were Stage 1 of the project. The requirements identified in Stage 1 were many and varied and so we have tried to make the new OASIS system more flexible so it will meet more people’s needs.
The headlines of possible changes include:
BIAB and the Grey Literature Library will be combined with other bibliographic and textual resources from the ADS and made into the ADS Library
Museums will be included in the OASIS workflow and will be able to download information about the archive details from OASIS
HERs will be able to start records in OASIS from their HER software (with the necessary technical enhancements) and contractors will then be able to add to these stem-records. This is only if the HER prefers this workflow and it removes duplication of effort.
The draft project design is available in the document archive of the OASIS website and we would love to hear from anyone with comments but in order to get the project design in to Historic England during November we’re asking for comments by the 9th November 2015.
Stage one of the HERALD Project: the user needs has been completed and the final report is available on the OASIS website in the document archive.
HERALD: Historic Environment Research Archives, Links and Data is the project name given to the redevelopment of the OASIS system and Stage 1 ran from January 2014 to May 2015. The project involved consulting the users from different sectors of the historic environment community using a combination of workshops, surveys, telephone interviews to produce a number of survey reports. This then informed the design of a mock up of a new OASIS system to test potential changes in workflows and content gathered. The comments received from the community on the mock up and the survey reports went on to produce the recommendations for a new system in the final report.
Stage 2 of the project is subject to approval by Historic England but will hopefully start development next year.
One of the aims for the OASIS redevelopment project is to develop a system that will encourage greater engagement from the community sector. In order to do that we need to know how much and what type of work is being carried out by the volunteer and community sector.
Therefore we are particularly keen to see the result of a new Historic England commissioned project to find out how much archaeology, historic building and local history research is carried out by voluntary groups in England. The project, conducted by Worcestershire Archive and Archaeology Service, will assess the value or potential value this research has for enhancing Historic Environment Records (HERs) and Research Frameworks, which will directly impact our OASIS redesign.
The project asks local history and archaeology societies, diving groups and historic building enthusiasts to contribute to the project by completing an online survey before the 21st September. Completing the survey will help provide a better understanding of the contribution of volunteer efforts to heritage research, and to make sure that local history, historic building and archaeological research is better valued.
We encourage all community and volunteer groups to complete the survey, and ask people not directly involved in community work to share the survey with those that are, while we look forward to seeing the results.
The survey can also be completed by post – please contact Rob Hedge on 01905 765654.
Since April 2004 when the latest incarnation of the OASIS Form went live I’ve had three main responsibilities as the main OASIS partner at Historic England:
1) Validation & Sign-off of Forms already completed by HERs
2) Training across England for contractors and curators
3) Inputting of the results of HE research
Ten years in and there have been few changes to these three strands; the most notable being the ‘proxy-validation’ of Forms with PDFs attached on behalf of a range of HERs. Figures of completed Forms from last November show that the vast majority of those signed-off by HE came via HER validation, with a handful of proxy Forms.
In April 2014 the total of completed Forms reached 20,000; at the end of 2014 it stood at 22,621 with almost 29,000 reports in the Grey Literature Library. In terms of HE research, OASIS has allowed the first county-wide systematic supply of HE work to HERs, perhaps the most satisfying personal achievement from the first ten years of the project. May I take this opportunity to thanks all my OASIS contacts for their input into the success of the system.
This is the final instalment of the findings from the HERALD survey and covers the returns from 56 of the total 516 respondents who defined themselves as academic staff or students.
All but one of the respondents replied as individuals and it was an almost even split between university staff and students. Most respondents worked in England with about 10% working in Scotland and Wales. 60% of respondents came from medium sized departments and the types of work carried out were diverse with largest group being 30% of respondents doing general fieldwork, and the next largest group being post excavation specialists.
This was a small sample of a small community within archaeology and the historic environment being only 15 of the total 516 respondents and further consultation will be needed to confirm if the opinions below are a true reflection of the museum community. However it is worth noting that some of the questions received the same answers from all respondents.
The majority of respondents came from England (73%) and just over half gave their own views rather than views on behalf of their organisations. The majority of responses came from museums with archaeological collections and archaeological curators.
Here’s the next in the series of HERALD survey findings: 67 of the total 516 respondents classed themselves as volunteers or community archaeologists including local societies and independent archaeologists or researchers.