PRESERVATION POLICY AND REPOSITORY PROCEDURES

Preservation Policy

The Preservation Policy provides an overview of the preservation and management strategies carried out to ensure the authenticity, reliability and logical integrity of all the resources entrusted to our care. This document is supported by our Repository Operations Policy and Ingest Manual, alongside a series of other procedural documents referenced. Many of these procedural documents are also listed below.

Version Status Created Date Last Updated Review Availability
1.5 CURRENT 30 September 2009 31 March 2018 August 2018 Download
1.4 PREVIOUS 30 September 2009 31 August 2017 January 2018 Download
1.3.1 PREVIOUS 30 September 2009 27 January 2011 September 2011 Download

Repository Operations

The Repository Operations document, based largely on the OAIS Reference Model, details the technical and structural background to the management, archiving and curation of our datasets.

Version Status Created Date Last Updated Review Availability
4.0 CURRENT 30 September 2009 30 March 2018 August 2018 Download
3.0 PREVIOUS 30 September 2009 30 August 2017 January 2018 Download
2.0 PREVIOUS 30 September 2009 January 2011 January 2012 Download

Ingest Manual

The Ingest Manual records the processes carried out on datasets from the point of receipt of the Submission Information Package (SIP), through the archiving of the data, and the creation of both the Archival Information Package (AIP) and Dissemination Information Package (DIP).

Version Status Created Date Last Updated Review Availability
4.0 CURRENT 2004 30 March 2018 August 2018 Download
3.0 PREVIOUS 2004 30 August 2017 January 2018 Download
2.0 PREVIOUS 2004 19 March 2006   Download

Risk Register

The Risk Register provides information about identified risks associated with the management of the ADS, with analysis of risk severity and evaluations of the probability, impact and current risk level.

Version Status Created Date Last Updated Review Availability
1.10 CURRENT 20 June 2008 01 March 2016 Download

Systems Overview

The Systems Overview document contains a summary of the current digital infrastructure of the ADS. It contains a brief overview of PCs, servers and storage, alongside some of the basic specifications. Please note that parts of this document have been redacted for security reasons.

Version Status Created Date Last Updated Review Availability
1.102 CURRENT 19 October 2017 06 February 2018 January 2019 Download
1.101 PREVIOUS 26 January 2012 18 March 2016 January 2018 Download

Security Overview

The Security Overview document provides a general summary of both technical and wider policy relating to the storage of personal information and datasets.

Version Status Created Date Last Updated Review Availability
1.13 CURRENT 26 January 2012 30 March 2018 January 2019 Download
1.12 PREVIOUS 26 January 2012 16 March 2016 January 2017 Download

Disaster Recovery Plan

The Disaster Recovery Plan summarises the processes and procedures put in place to protect and recover the ADS infrastructure from natural, man-made or environmental disaster. Please note that parts of this document have been redacted for security reasons.

Version Status Created Date Last Updated Review Availability
1.8 CURRENT 05 July 2006 30 January 2018 January 2019 Download
1.7 PREVIOUS 05 July 2006 08 March 2017 January 2018 Unavailable
1.6 PREVIOUS 05 July 2006 04 April 2016 January 2017 Download

Data Procedures

The Data Procedures provide an overview of the practices, processes and requirements associated with archiving and curating of datasets. They are arranged in specific documents for each data type and are static versions of active documents that are available internally. Those procedure documents which are currently under revision, or are only available in draft form, are not been made available here. These documents are specific to ADS procedures, but are closely connected and utilise the information found in the Guides to Good Practice.

Type Version Status Created Date Last Updated Review Availability
Audio 1.52 CURRENT 26 January 2012 24 August 2017 August 2018 Download
BIM 1.3 IN DRAFT 24 February 2017 August 2018 Unavailable
CAD and Vector 1.134 CURRENT 26 January 2012 25 August 2017 August 2018 Download
Databases 1.98 CURRENT 26 January 2012 24 August 2017 August 2018 Download
Geophysics 1.92 CURRENT 26 January 2012 24 August 2017 August 2018 Download
GIS 1.148 CURRENT 26 January 2012 25 August 2017 August 2018 Download
Harris Matrices 1.14 IN DRAFT 04 September 2014 August 2018 Unavailable
Laser Scanning 1.30 IN DRAFT 05 January 2016 August 2018 Unavailable
LiDAR 1.7 UNDER REVISION 26 January 2012 August 2018 Unavailable
Medical Imaging 1.16 IN DRAFT 07 March 2017 August 2018 Unavailable
Moving Images 1.18 CURRENT 26 January 2012 03 July 2017 August 2018 Download
Photogrammetry 1.38 UNDER REVISION 26 January 2012 August 2018 Unavailable
PTM and RTI 1.78 IN DRAFT 26 January 2012 August 2018 Unavailable
Raster Images 1.107 CURRENT 26 January 2012 25 August 2017 August 2018 Download
Scientific Data 1.2 IN DRAFT 19 May 2017 August 2018 Unavailable
Speadsheets 1.118 CURRENT 26 January 2012 23 August 2017 August 2018 Download
Statistics 1.38 UNDER REVISION 26 January 2012 August 2018 Unavailable
Text 1.130 CURRENT 26 January 2012 01 December 2017 August 2018 Download
Virtual Reality 1.23 UNDER REVISION 26 January 2012 August 2018 Unavailable
Websites 1.29 UNDER REVISION 26 January 2012 August 2018 Unavailable

File Formats

The File Formats list, part of Guidelines for Depositors, provides advice for depositors on the appropriate formats for deposition to the repository. This list is related to our data procedures documents, but is intended to assist depositors in the creation of the Submission Information Package (SIP).

Version Status Created Date Last Updated Review Availability
n/a CURRENT 2004 30 March 2018 March 2019 WWW

Checklists

The Checklists, alongside our internal documentation, provide short-hand overview of the activities associated with archiving and curating of datasets. They are arranged according to specific practices and are static versions of active documents that are available internally.

Type Version Status Created Date Last Updated Review Availability
Accession Checklist 2018 CURRENT n/a 30 March 2018 August 2018 Download
Accession Checklist (ADS-easy) 2018 CURRENT n/a 02 February 2018 August 2018 Download
Procedure Checklist 2018 CURRENT n/a 14 February 2018 August 2018 Download
AIP Checklist 2018 CURRENT n/a 14 February 2018 August 2018 Download