Metadata policy and procedures
The ADS will ensure all data is accompanied by rich metadata that aids discovery and re-use, and to make this metadata freely available in a variety of formats and external portals and aggregators.
The ADS metadata policy is based on the following principles:
- The ADS will use well defined community standards for the classification of metadata.
- The ADS will follow a clear and well defined structure, that aligns itself with leading international standards and facilitates maximum interoperability with heritage standards and partner organisations.
- The ADS will use relevant controlled vocabularies, thesauri, and controlled lists to populate our data structure standard.
Application of Metadata
- The ADS will collect and curate metadata for all digital objects.
- The ADS will collect and curate metadata for all archive collections.
- The ADS will have a Cataloguing Policy that ensures that Metadata Standards are consistently followed.
- The ADS Cataloguing Policy allows the enhancement of the metadata for each resource and object we hold.
- Wherever possible, the ADS will develop projects that facilitate enhancement and annotation of metadata.
- Approaches to our metadata will be defined by a Curatorial Strategy, so as to define a vision and pathway to achieving a richer value-added archive through more efficient and effective metadata collection, creation, and use.
Clear and Open Licencing
- To make our metadata available to a wide audience, and to encourage re-use and innovation, all ADS metadata is distributed under a Creative Commons Zero (CC0) in line with existing open metadata services.
- A Digital Object Identifier (DOI) will be created for each Archive.
- A Digital Object Identifier (DOI) will also be created for all unpublished reports, Journal articles, and Monographs.
- ORCID Identifiers will be collected to accurately define current Creators and Authors.
- WikiData Q Codes will be collected to define past and present Creators and Authors.
- The ADS will maintain technical services that facilitate machine access to our metadata.
- Archive-level metadata will be clearly displayed with each Collection.
- Object level metadata will either be clear displayed with each object, or available as a download.
- Present and future ADS use, and production of, Linked Data is steered by a Linked Data Strategy.