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About Governance


The sustainability of ADS is ensured by a mixed funding model comprising three strands:

  • Research and development project grants, and consultancy income
  • Core infrastructure funding from UKRI, primarily via AHRC and NERC
  • Data Deposit charges

The ADS has operated a Depositor Charging Policy, whereby a one-off charge in levied at the point of deposit since 1999. The charge is set at a level to ensure that all costs of OAIS compliance are covered, and it includes a small element which is transferred to an endowment fund to safeguard the long-term future of the data. In addition, the long-term preservation of the data archived by ADS is underwritten by the University of York and the University’s Library and Archives.

Our sustainable business model ensures that:

  • ADS resources remain open and freely accessible
  • ADS resources are preserved into perpetuity

To maintain this model we:

  • Recover costs from the body funding the historic environment investigation or research

We do this by:

  • Collecting a one-off payment at the time of deposit or release of a collection.

The majority of historic environment funding bodies in the UK endorse this model by either mandating or advocating for the deposition of collections related to the projects they fund with the ADS. For recipients of funding from some UKRI research councils the deposit charges are waived as ADS receives a core grant. A list of organisations that we are aware of that mandate or recommend deposition with ADS can be found on our Partnerships page but this is not a exhaustive list.

Long-term preservation to enable the discovery and re-use of data is now a recognised and desired outcome for project funders and it is recommended that all projects include the cost of deposition with the ADS within their grant application, tender or bid. This includes:

  • UKRI research organisations (unless costs are waived)
  • Other higher education funding bodies (British Academy, Leverhulme Trust)
  • European Commission (ERC, Horizon Europe)
  • Governmental agencies – e.g. project work for Historic England or Local government
  • Heritage Lottery Fund
  • Marc Fitch Fund
  • Developer-funded / commercial archaeology