PRESERVATION POLICY AND REPOSITORY PROCEDURES
Preservation Policy
The Preservation Policy provides an overview of the preservation and management strategies carried out to ensure the authenticity, reliability and logical integrity of all the resources entrusted to our care. This document is supported by our Repository Operations Policy and Ingest Manual, alongside a series of other procedural documents referenced. Many of these procedural documents are also listed below.
| Version | Status | Created Date | Last Updated | Review | Availability |
|---|---|---|---|---|---|
| 1.5 | CURRENT | 30 September 2009 | 31 March 2018 | August 2018 | Download |
| 1.4 | PREVIOUS | 30 September 2009 | 31 August 2017 | January 2018 | Download |
| 1.3.1 | PREVIOUS | 30 September 2009 | 27 January 2011 | September 2011 | Download |
Repository Operations
The Repository Operations document, based largely on the OAIS Reference Model, details the technical and structural background to the management, archiving and curation of our datasets.
| Version | Status | Created Date | Last Updated | Review | Availability |
|---|---|---|---|---|---|
| 4.0 | CURRENT | 30 September 2009 | 30 March 2018 | August 2018 | Download |
| 3.0 | PREVIOUS | 30 September 2009 | 30 August 2017 | January 2018 | Download |
| 2.0 | PREVIOUS | 30 September 2009 | January 2011 | January 2012 | Download |
Ingest Manual
The Ingest Manual records the processes carried out on datasets from the point of receipt of the Submission Information Package (SIP), through the archiving of the data, and the creation of both the Archival Information Package (AIP) and Dissemination Information Package (DIP).
| Version | Status | Created Date | Last Updated | Review | Availability |
|---|---|---|---|---|---|
| 4.0 | CURRENT | 2004 | 30 March 2018 | August 2018 | Download |
| 3.0 | PREVIOUS | 2004 | 30 August 2017 | January 2018 | Download |
| 2.0 | PREVIOUS | 2004 | 19 March 2006 | Download |
Risk Register
The Risk Register provides information about identified risks associated with the management of the ADS, with analysis of risk severity and evaluations of the probability, impact and current risk level.
| Version | Status | Created Date | Last Updated | Review | Availability |
|---|---|---|---|---|---|
| 1.10 | CURRENT | 20 June 2008 | 01 March 2016 | Download |
Systems Overview
The Systems Overview document contains a summary of the current digital infrastructure of the ADS. It contains a brief overview of PCs, servers and storage, alongside some of the basic specifications. Please note that parts of this document have been redacted for security reasons.
| Version | Status | Created Date | Last Updated | Review | Availability |
|---|---|---|---|---|---|
| 1.102 | CURRENT | 19 October 2017 | 06 February 2018 | January 2019 | Download |
| 1.101 | PREVIOUS | 26 January 2012 | 18 March 2016 | January 2018 | Download |
Security Overview
The Security Overview document provides a general summary of both technical and wider policy relating to the storage of personal information and datasets.
| Version | Status | Created Date | Last Updated | Review | Availability |
|---|---|---|---|---|---|
| 1.13 | CURRENT | 26 January 2012 | 30 March 2018 | January 2019 | Download |
| 1.12 | PREVIOUS | 26 January 2012 | 16 March 2016 | January 2017 | Download |
Disaster Recovery Plan
The Disaster Recovery Plan summarises the processes and procedures put in place to protect and recover the ADS infrastructure from natural, man-made or environmental disaster. Please note that parts of this document have been redacted for security reasons.
| Version | Status | Created Date | Last Updated | Review | Availability |
|---|---|---|---|---|---|
| 1.8 | CURRENT | 05 July 2006 | 30 January 2018 | January 2019 | Download |
| 1.7 | PREVIOUS | 05 July 2006 | 08 March 2017 | January 2018 | Unavailable |
| 1.6 | PREVIOUS | 05 July 2006 | 04 April 2016 | January 2017 | Download |
Data Procedures
The Data Procedures provide an overview of the practices, processes and requirements associated with archiving and curating of datasets. They are arranged in specific documents for each data type and are static versions of active documents that are available internally. Those procedure documents which are currently under revision, or are only available in draft form, are not been made available here. These documents are specific to ADS procedures, but are closely connected and utilise the information found in the Guides to Good Practice.
| Type | Version | Status | Created Date | Last Updated | Review | Availability |
|---|---|---|---|---|---|---|
| Audio | 1.52 | CURRENT | 26 January 2012 | 24 August 2017 | August 2018 | Download |
| BIM | 1.3 | IN DRAFT | 24 February 2017 | August 2018 | Unavailable | |
| CAD and Vector | 1.134 | CURRENT | 26 January 2012 | 25 August 2017 | August 2018 | Download |
| Databases | 1.98 | CURRENT | 26 January 2012 | 24 August 2017 | August 2018 | Download |
| Geophysics | 1.92 | CURRENT | 26 January 2012 | 24 August 2017 | August 2018 | Download |
| GIS | 1.148 | CURRENT | 26 January 2012 | 25 August 2017 | August 2018 | Download |
| Harris Matrices | 1.14 | IN DRAFT | 04 September 2014 | August 2018 | Unavailable | |
| Laser Scanning | 1.30 | IN DRAFT | 05 January 2016 | August 2018 | Unavailable | |
| LiDAR | 1.7 | UNDER REVISION | 26 January 2012 | August 2018 | Unavailable | |
| Medical Imaging | 1.16 | IN DRAFT | 07 March 2017 | August 2018 | Unavailable | |
| Moving Images | 1.18 | CURRENT | 26 January 2012 | 03 July 2017 | August 2018 | Download |
| Photogrammetry | 1.38 | UNDER REVISION | 26 January 2012 | August 2018 | Unavailable | |
| PTM and RTI | 1.78 | IN DRAFT | 26 January 2012 | August 2018 | Unavailable | |
| Raster Images | 1.107 | CURRENT | 26 January 2012 | 25 August 2017 | August 2018 | Download |
| Scientific Data | 1.2 | IN DRAFT | 19 May 2017 | August 2018 | Unavailable | |
| Speadsheets | 1.118 | CURRENT | 26 January 2012 | 23 August 2017 | August 2018 | Download |
| Statistics | 1.38 | UNDER REVISION | 26 January 2012 | August 2018 | Unavailable | |
| Text | 1.130 | CURRENT | 26 January 2012 | 01 December 2017 | August 2018 | Download |
| Virtual Reality | 1.23 | UNDER REVISION | 26 January 2012 | August 2018 | Unavailable | |
| Websites | 1.29 | UNDER REVISION | 26 January 2012 | August 2018 | Unavailable |
File Formats
The File Formats list, part of Guidelines for Depositors, provides advice for depositors on the appropriate formats for deposition to the repository. This list is related to our data procedures documents, but is intended to assist depositors in the creation of the Submission Information Package (SIP).
| Version | Status | Created Date | Last Updated | Review | Availability |
|---|---|---|---|---|---|
| n/a | CURRENT | 2004 | 30 March 2018 | March 2019 | WWW |
Checklists
The Checklists, alongside our internal documentation, provide short-hand overview of the activities associated with archiving and curating of datasets. They are arranged according to specific practices and are static versions of active documents that are available internally.
| Type | Version | Status | Created Date | Last Updated | Review | Availability |
|---|---|---|---|---|---|---|
| Accession Checklist | 2018 | CURRENT | n/a | 30 March 2018 | August 2018 | Download |
| Accession Checklist (ADS-easy) | 2018 | CURRENT | n/a | 02 February 2018 | August 2018 | Download |
| Procedure Checklist | 2018 | CURRENT | n/a | 14 February 2018 | August 2018 | Download |
| AIP Checklist | 2018 | CURRENT | n/a | 14 February 2018 | August 2018 | Download |
