The following summary is for guidance purposes only and not a substitute for the full deposit agreement (available on this page).

The ADS Deposit Agreement is an agreement that the ADS enters into with the Depositor of each archive collection. This agreement provides the legal permissions and warranties needed to allow the ADS to preserve in the long-term, and make freely accessible in a variety of formats and media, the deposited materials.

By agreeing to the deposit agreement the depositor is confirming that all fair processing notices have been given (and/or, as applicable, consents obtained) and that the data collection does not and will not contravene any laws.

The agreement is a non-exclusive agreement, which ensures that copyright in the original material is not transferred by this agreement. Copyright of all data held by the ADS is identified within each data collection.

The deposit agreement also determines the reuse agreement under which the depositor wishes the data to be disseminated under.

A deposit agreement must be agreed before any archival work takes place on the data deposited.

The deposit agreement is sent to the depositor electronically and agreement is confirmed through pressing an acceptance button once the agreement has been read. The agreed upon Deposit Agreement is then sent to the depositor in PDF format and archived alongside the data collection.

A standard deposit agreement can be downloaded through this page on the Downloads area.

In certain circumstances it may be appropriate for a bespoke deposit agreement to be agreed. If you think your deposit requires a bespoke deposit agreement, or if you have any questions about the Deposit Agreement please contact the ADS helpdesk.