GUIDELINES FOR DEPOSITORS

Preferred and Accepted File Formats

Data Type Preferred File Format Accepted File Format Documentation
3D Models, Visualisation, and Virtual Reality Depositors wishing to deposit 3D models or virtual reality are urged to contact us for information on appropriate formats and metadata.
Audio * Broadcast Wave Format (.bwf)
* Waveform Audio (.wav)
* Audio Interchange File (.aif)
* SUN (.au)
* Flac (.flac)
* Software.
* Bit depth.
* Bit rate (kbps).
* Sample rate (kHz).
* Codec used.
* Length of recording (hh:mm:ss).
* Copyright clearances.
* Transcriptions of interviews.
CAD and Vector graphics * AutoCAD (.dwg) (2010 or later)
* Scalable Vector Graphics (.svg)
* Drawing Interchange Format (.dxf)
* AutoCAD (.dwg) (2010 or earlier)
* see metadata template.
* Document all conventions (layers, colours, line types, hatch styles, symbols, etc)
* Externally referenced files in suitable deposition format should be included and documented.
Databases * Comma-separated values (.csv) * Dbase (.dbf)
* Delimited text (.txt)
* Microsoft Access (.mdb/.accdb)
* Microsoft Excel (.xls/.xlsx)
* OpenDocument Database (.odb)
* Exchange formats (.json/.xml/.rdf)
* see metadata template.
* Document any codes and conventions used.
* Databases should be accompanied by an entity relationship diagram.
Geophysics * Raw xyz data (.txt/.csv)
* SEG-Y (.segy)
* Raw contour data (.dat/.rep) * see metadata template.
* A geo-rectified TIF of high quality (with associated documentation, see GIS section) is also requested.
GIS * ESRI Shapefile (.shp + .shx + .dbf and other associated files)
* Geography Markup Language (.gml)
Raster
* Geo-referenced TIF Image (.tif/.tif + .tfw)
* ArcInfo Interchange (.e00)
* MapInfo Interchange Format (.mif + .mid)
Raster
* GeoTIFF (.tif + .rrd,.aux,.xml)
* ESRI GRID ascii(.asc/.grd)
* ESRI GRID binary (.adf)
* JPG World (.jpg + .jpw)
* PNG World (.png + .pgw)
* Keyhole Markup Language (.kml)
Geodatabases
* Delimited text and ESRI Shapefile (.csv + .shp)
* GeoJSON (.geojson)
* see metadata template.
Images * Uncompressed Baseline TIFF v.6 (.tiff/.tif)
* Joint Photographic Expert Group (.jpeg/.jpg)
* Portable Network Graphics (.png)
* Graphics Interchange Format (.gif)
* Bit-Mapped Graphics Format (.bmp)
* Adobe Digital Negative (.dng)
* JPEG2000 (.jp2/.jpx)
* see metadata template.
Laser Scanning Depositors wishing to deposit laser scanning are urged to contact us for information on appropriate formats and metadata.
LIDAR Depositors wishing to deposit LIDAR are urged to contact us for information on appropriate formats and metadata.
Photogrammetry Depositors wishing to deposit photogrammetry are urged to contact us for information on appropriate formats and metadata.
Spreadsheets * Comma Separated Values (.csv)
* Microsoft Excel (.xls/.xlsx)
* OpenOffice Calc 2.0 (.ods)
* OpenOffice Calc 1.0 (.sxc)
* Delimited text (.txt)
* see metadata template.
* Documentation of any codes, conventions and units used.
* Documentation of extra features i.e. formulae, macros, charts, comments and any significant characteristics requiring preservation.
Statistics * Comma-separated values (.csv) * Delimited text (.txt) * Filename.
* Description.
* Creation date.
* Software used.
* Software version.
* Supporting external documentation.
* Sheet documentation.
* Sheet name.
* Sheet description.
* Field name.
* Field description.
* Documentation of any codes, conventions and units used.
Text/Documents * Microsoft Word (.doc/.docx)
* OpenDocument Text (.odt)
* Plain text (.txt)
* Portable Document Format (.pdf)
* see metadata template.
Video * MPEG1 (.mpeg/.mpg)
* MPEG2 (.mpeg/.mpg)
* MPEG4 (.mp4)
* DivX (.divx/.avi) * Caption and short description.
* Software, version and platform used to create the video.
* Video codec.
* Video dimension (pixels).
* Frame rate (fps).
* Bit rate (kbps).
* Audio codec.
* Audio frequency (kHz).
* Audio bit-rate (kbps).
* Audio channels (Stereo/mono).
* Length of recording (hh:mm:ss).
* File size (Mb).
* Copyright clearances.
Websites Depositors wishing to deposit websites are urged to contact us for information on appropriate formats and metadata.

If the data type you require is not listed above, please contact us for information on appropriate formats and metadata.