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Help & guidance Continuing professional development

Data Management and Deposition with the ADS

How to deposit datasets with the ADS for AHRC funded projects

(Online  course) Wednesday 30th March 2022

Digital material can be extremely fragile and ephemeral. With the volume of information that exists in digital form increasing rapidly, there is a growing awareness of the importance of effective data management and digital preservation. Access to and the interoperability of our digital data is also extremely important. If data is not Findable, Accessible, and Interoperable it cannot be Reusable and contribute to future research. As a result digital accessibility and preservation is now a major concern for all heritage institutions that deal with data. Funding bodies are increasingly demanding that digital data be archived in a suitable repository and policy frameworks require organisations and practitioners to institute good practices to ensure the long-term preservation of and access to digital data.

This one day data management course provides data creators and curators with the knowledge and skills necessary to carry out good data management practices and deposit well-defined datasets with the Archaeology Data Service.

The course does this by introducing the FAIR principles and highlighting the importance of planned data management, data standards and standardised vocabularies. Providing practical advice for best practice in data creation, management, and sharing, culminating in how to deposit with the Archaeology Data Service (ADS) and the opportunities for enhanced data publication and dissemination that the ADS and the online peer reviewed journal Internet Archaeology can provide.

Aims and Objectives

The aim of this course was to improve the participant’s knowledge and understanding of data management and to provide them with the skills necessary to prepare datasets for deposition with the ADS.

The course objectives were as follows:

To introduce the importance of digital preservation and data management
To explain the FAIR and CARE principles
To provide practical guidance on data management
To demonstrate the importance of standardised vocabularies
To illustrate the importance of metadata for long-term preservation and data reuse
To provide practical guidance on the methods of depositing data with the ADS
To present how ADS can provide enhanced data dissemination tools
To introduce the opportunities provided by digital publication


9:30 Welcome.Introductions and Course Outline. Dr Katie Green, ADS Collections Development Manager
10:00 Introduction to the ADS: History and Services. Dr Tim Evans, ADS Deputy Director
10:20  Introduction to the FAIR and CARE principles. Dr Holly Wright, ADS International Projects Manager
10:40 Discussion session
10:50 Screen break
11:00 Data Management Planning: Tools and Tips. Teagan Zoldoske, ADS Digital Archives Officer
12:00 Lunch break
13:00 The Importance of Being Explicit: Metadata for Data Reuse and Preservation. Jenny O’Brien, ADS Digital Archivist
13:20 Introduction to Thesauri and Standardised Vocabulary for Heritage. Dr Tim Evans, ADS Deputy Director
13:40 Discussion session
13:50 Screen break
14:00 Selection and Retention of Data for Long-Term Preservation. Dr Katie Green, ADS Collections Development Manager.
14:15 Depositing with the ADS. Dr Katie Green, ADS Collections Development Manager
14:30 ADS-easy Demonstration. Olivia Foster, ADS Digital Archives Officer
15:00 Screen break
15:15 Introduction to Special Interfaces at the ADS. Dr Katie Green, ADS Collections Development Manager
15:40 After the Archive. Digital Publication with Internet Archaeology. Judith Winters, Editor, Internet Archaeology
16:00 Discussion session
16:30 End