Skip to content

Help & guidance Continuing professional development

Deposition: costing, best practice and practical advice

Devon County Council workshop

Devon County Council logo

Devon Archaeological Society, Berkeley House, Exeter.
(19 September 2019)


This workshop will provide guidance on best practice on formats and metadata used within the archaeological profession, with a more specific focus on those requirements for the ADS. Specific information on costing and charging will provide guidance to allow effective planning for deposition. Detailed information on the submission of digital data through the ADS-easy and OASIS Images will improve understanding of these systems. This will be achieved through informal presentation and question and answer sessions.

Learning outcomes

By the end of the session participants will be expected to:

  • Understand the importance of good data management practices.
  • Understand the importance of digital preservation for the long term safety of archaeological data.
  • Understand the principles of best practice in file formats and metadata.
  • Have a working knowledge of effective costing for deposition.
  • Provide a working knowledge and insight into ADS-easy and OASIS Images

Session programme

11:00 Introduction and house-keeping
11:15 A short introduction to costing: Why the ADS charge. How the ADS charge appropriately. How to obtain the right costing for your work
11:45 Q & A on costing and charging
12:15 Guidance and best practice on formats and metadata
12:45 Q & A on best practice
13:00 Lunch
13:45 Depositing: Using ADS-easy: a practical guide
14:30 Q & A on deposition
15:00 The future: The redevelopment of OASIS
15:15 Questions
15:30 Close


  • Deposition: costing, best practice and practical advice PPTX and PDF

Workshop resources

ADS-easy/OASIS images

Further reading

Metadata and data formats


Archaeological archive standards and guidelines

  • Guides to Good Practice
  • ARCHES Archaeological Resources in Cultural Heritage a European Standard website
  • Archaeological Archives: A guide to best practice in creation, compilation, transfer and curation

Digital preservation