Project Details (Step 1)
Whether you are using the OASIS ID to pull data from OASIS into the form or entering your project’s details manually, the Project Details information form allows you to provide context for your archive and the digital data contained within it. This information is used to create the collection level, or resource discovery, metadata for your archive allowing others to find and retrieve your archive and its associated data.
Making this information as accurate and complete as possible is important as it means ADS can more effectively process your project and it will allow others to find and use your data in the future. If you would like to know more about the importance of project metadata and documentation then see the Instructions for Depositors or the Guides to Good Practice.
When completing the Project Details form we ask for the information indicated in the table below. Please complete as many fields as possible, but fields with a * are mandatory.
Once you have completed the form you should save your work using the ‘Save’ button and move to Step 2 where you can begin to upload your files.
|Project Name *||Add a name for your project. This name should be meaningful as it will form part of the discovery metadata for your project and will be the title which appears in the project archive interface.||An archaeological investigation at York Minster, York, England.|
|Description *||Provide a brief outline of the project, its key features, and outcomes. Specific emphasis should be given to the digital outcomes of the project. This information is used on the introduction page of the archive, so please ensure it is as accurate as possible. [More]|
|Language *||Include information on the language(s) used within your project. Click ‘Add’ and select the language from the drop-down list. If the language is not listed select ‘Other’ and add the language manually.||English
|Identifier||Provide any associated identifiers specific to the project, these may be institutional, or related to other regional and national referencing systems. These help establish relationships with other projects and work. If the identifier type is absent select ‘Other’ and add the term.||Site Code: EME00
NMR Number: 1404473
Planning Application No: 10/02420/FUL
|Related Resource||Include references to any resources related to your project.
Use Associated Publication if there is a physical or digital publication connected with your project. Please include a bibliographic reference to the publication. [More]
Use Associated Collection if there is physical or digital project, dataset or resource that is related to your project. This can be an ADS resource or other. [More]
|Phillips, D and B, Heywood (1995) Excavations at York Minster volume 1 From Roman fortress to Norman cathedral. London: HMSO.
York Archaeological Trust (2011) York Archaeological Trust Fascicules. York: Archaeology Data Service DOI:10.5284/1000404
|Fieldwork Dates *||If appropriate add start and end dates for the project using the drop-down calendar. This can be ignored if your project did not involve such activity.||01/01/2013 – 05/01/2013|
|Data Creation Dates *||Using the drop-down calendar provide start and end dates for the period when the digital dataset was created.||01/01/2013 – 05/01/2013|
|Project Funders *||If your project received support from external funding bodies add these funders to the metadata.||University of York
Other: York City Council
|Copyright Holders *||Include information on the individual(s)/organisation(s) who hold copyright for the data. Note that both the first name AND last name must be completed if the creator is an individual. The creator may also be the organisation that created the dataset. If appropriate individuals can also be accompanied by an organisation that they represent. It is important that we know who holds the copyright for the data within your archive. It is likely that the project will have more than one copyright holder, but please list them all. Further names can be added by using the ‘Add’ button.
Copyright holders can be either individuals, organisations or individuals working on behalf of organisations (both!).
|Zayn Malik, firstname.lastname@example.org
One Direction Trust,
One Direction Archaeology,
|Licence Holder *||The licence holder is the individual, organisation, or the person who will sign the deposition licence on behalf of an organisation. You should include a valid email address as the e-licence will be sent to this address. Please do not add general institutional emails as these can easily cause delays and confusion.
This licence will be generated once you have uploaded your data, completed the file level metadata and submitted your project.
email@example.comOne Direction Archaeology,
One Direction Associates,
|Data Creator *||Include information on the individual(s)/organisation(s) who created the data within the archive. Data creators can be the individuals, organisations or individuals working on behalf of organisations who have carried out the work and who the archive should be attributed to.||Louis Tomlinson,
firstname.lastname@example.orgLouis’ Archaeology Unit,
|Subject Keywords *||Add keyword terms which document the themes covered by the resource. These keywords should cover the areas of your project (we ask for at least three keywords for each project).
For UK based projects, resources should be described according to the most appropriate Historic England, Historic Environment Scotland or the Royal Commission on the Ancient and Historical Monuments of Wales thesauri . A list of these thesauri is available from Heritage Data
Select the appropriate thesauri type, click ‘Search’, enter the term into the pop-up and click the search (glass) icon. ‘Select’ the required term from the results. Explanations for each term are available, by selecting ‘More detail’.
For projects not based in the UK, some of these thesauri terms may well be useful and can be used where appropriate. Where this is not possible please utilise the Library of Congress Subject Headings (LCSH).
If the correct terms do not appear in these thesauri, or your then select ‘Other’ and add the term manually.
|EH Monument Type: Minster,
EH Evidence: Burial,
EH Event Types: Trial Trench,
MDA Archaeological Objects: Reliquary
|Period Keywords *||Provide terms that identify the chronological extent of the data. Select the appropriate thesauri type, click ‘Search’, enter the term into the pop-up and click the ‘Search icon’. ‘Select’ the required term from the results.
For UK-based projects, resources should be described according to one or more of the Historic England or Historic Environment Scotland period thesauri. Alternatively it should be possible to describe the chronological extent using the MIDAS schema. Select MIDAS and a drop-down list of period terms will become available. If an appropriate term is not present, then simple select ‘Other’ and add the term manually.
For non-UK projects the use of MIDAS terms may not be applicable. In this instance you should select ‘Other’ and enter an alternative term. Please make sure that this term is an accepted period term which is widely acknowledged.
|Period Dates *||This is the temporal coverage or specific date range for your project. Provide dates for the temporal extent of the data/project. Click ‘Add’ and complete the start and end date fields. Dates prior to the common era should be preceded with a minus (-).||-49 to 1750|
|Location *||Include location terms for the geographical extent of the dataset. Select the appropriate location type from the drop-down list and then add the term. If the location type is inappropriate select ‘Other’ and then add the term. Further locational terms can be added by using the ‘Add’ button.
For UK-based projects:- British Isles country, county, district, parish, community and townland should be completed where appropriate, with specific local place names recorded using place.
For non-UK based projects:- ‘Other’ may be used when describing places. ‘Other’ can also be used where places are not easily categorised using the existing location terms; for example, where the location is a historic place name or region.
|British Isles country: England,
County: North Yorkshire,
Place: York Minster
|Location Coordinates/Extent *||Where appropriate add a grid reference for the project. These can be expressed as a numeric OSGB (e.g. 326489, 672227), or as a decimal Longitude/Latitude (e.g. 55.937454, -3.1783410). Alphanumeric OSGB references (e.g. SE 603 521) must all be translated into an all-numeric equivalent (e.g. 460332, 452152).
Note: lat/long co-ordinates should be expressed in decimal form using the WGS84. If you have an OSGB36 datum please convert to UK Ordnance Survey eastings and northings. [More].
|LL 53.961945, -1.081944
OSGB 460332, 452152
This description should try and answer as many of the following questions as possible:
- What type of project is it? e.g. Excavation, Field Survey, Desktop Assessment, Survey, Archive Research etc.
- Who, or which organisation, is responsible it? e.g. John Smith, Jim Beam Archaeology, etc.
- For whom was the project carried out? Who funded the research?
- Did the project have a specific geographical or chronological focus?
- Is the project related to any existing or future projects, work or research? If it is please make specific reference to them.
Please add any resources that are related to your project? Use Associated Publication if there is a physical or digital publication that is connected with your project. Please include a bibliographic reference to the publication, for example,
Aston, M. (2002) Interpreting the Landscape from the Air. Tempus: Stroud.
Carver, M. (2009) ‘Early Scottish monasteries and prehistory: a preliminary dialogue’. The Scottish Historical Review 88: 332-351.
If the publication is available digitally please include a DOI (Digital Object Identifier), or where this is not possible a URL, for example,
Use Associated Collection if there is physical or digital project, dataset or resource that is related to your project. This can be an ADS resource or other. So, for example,
Gill Mill Quarry, Oxfordshire.
Again if the collection is available digitally please include either a DOI, or URL, for example,
If you are unsure what grid reference means then further information on coordinate systems is available from the Ordnance Survey A Guide to Coordinate Systems in Great Britain.
If you are unsure what the coordinates are for your project there are online tools that can help find them. Within the UK, a resource like UK Grid Reference Finder might be useful. This can be used to find both OSGB and Lat/Long coordinates.
If you are outside the UK then something like LatLong.net can be used which uses the WGS84 system.